Assistant Accountant

Job Overview

The State of Connecticut, Office of the State Comptroller (OSC) is seeking a detail‑driven and solutions‑oriented Assistant Accountant to support the Central Accounts Payable division. This role plays a key part in ensuring the integrity of the state’s vendor and payment systems, applying analytical skills and judgment to support accurate, compliant, and efficient financial operations across state agencies.

• Full‑Time, 40 hours per week
• Monday through Friday
• Location:
  
  165 Capitol Avenue, Hartford, CT 06106
• Hybrid (office/telework) may be available

• Review, audit, and approve vendor profile applications in Core‑CT, including new vendor requests, modifications to existing records, and enrollment in EFT/ACH payment programs.
• Analyze vendor documentation to determine appropriate IRS reporting classifications and assign codes for accurate annual reporting and federal compliance.
• Evaluate and approve EFT/ACH enrollment requests, applying internal controls and monitoring for potential fraud or irregularities.
• Serve as a liaison to agency staff by providing guidance and technical assistance on vendor setup and maintenance in Core‑CT, ensuring compliance with state accounting procedures, policies, and internal control standards.
• Provide training and interpret policies and procedures to support agencies in accurately establishing and maintaining vendor records.
• Conduct outreach to vendors to promote participation in EFT/ACH payment programs and improve the efficiency of the state’s payment process.
• Maintain an interrelated group of accounts including classifying and recording transactions, taking trial balances, and reconciling accounts.
• Prepare simple and complex financial statements.
• Examine financial documents to ensure accuracy and conformance with requirements by reviewing related records, provisions, and regulations.
• Maintain accounts receivable, including preparing and processing billings, managing related accounts, and recording adjustments, cancellations, or remissions.
• Calculate rates involving complex arithmetical formulas.
• Manage accounts payable, maintaining disbursement records, distributing charges to proper accounts, encumbering appropriation accounts for purchase orders, and authorizing routine expenditures.
• Audit invoices or payments for accuracy and compliance with state regulations.
• Gather and consolidate payroll and expenditure data to facilitate budget preparation.
• Ensure expenditures and encumbrances are within appropriation limits and routine payments comply with contract provisions.
• Perform related duties as required.

• Knowledge of bookkeeping and financial record‑keeping principles and practices.
• Basic governmental accounting principles and practices, including general accounting, accounts payable, accounts receivable, and budget control.
• Interpersonal, oral and written communication skills.
• Strong arithmetical ability and auditing ability.
• Ability to understand and apply statutes and regulations.
• Ability to utilize electronic data processing (EDP) systems for financial information.

• Four (4) years of experience in complex clerical accounting or financial examining work, defined as independent responsibility for routine bookkeeping, financial record keeping, or financial record examination at the level of a Financial Clerk.
• College training may be substituted for the general experience on the basis of fifteen (15) semester hours equaling one‑half (1/2) year of experience to a maximum of two (2) years.
• One (1) year as a pre‑professional trainee in an accounting class may be substituted for the general experience.

• Experience reviewing and evaluating applications or financial documents for completeness, accuracy, and compliance with established policies, procedures, and regulatory requirements.
• Experience interpreting and applying administrative policies, regulations, or procedural guidelines to assist internal or external stakeholders in completing applications, forms, or financial transactions.
• Experience applying internal controls, including segregation of duties and fraud prevention…