Fiscal​/Administrative Assistant

Introduction

Are you a fiscal or administrative professional looking to grow your career with the State of Connecticut? If so, we invite you to consider the Fiscal/Administrative Assistant opportunity with the Department of Developmental Services' Fiscal Division!

The State of Connecticut, Developmental Services (DDS) is accepting applications for a Fiscal/Administrative Assistant to support the Fiscal Division based out of the Central Office in Hartford, CT.

PCN 22439

Full-time | 1st Shift | 40 Hours weekly

Monday – Friday | 7:00 am – 3:30 pm

Regular Days Off | Saturday, Sunday

However, work schedule flexibility is required in order to meet the demands of the job

Hybrid schedule may be requested upon the successful completion of a Working Test Period

• View our State Employee Benefits Overview page!
• Professional growth and paid professional development opportunities.
• A healthy work-life balance to all employees!
• The State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service.  for more information.

The mission of the Department of Developmental Services is to partner with the individuals we support and their families, to support lifelong planning and to join with others to create and promote meaningful opportunities for individuals to fully participate as valued members of their communities.

In a state agency, facility or institution this class is accountable for performing a combination of basic paraprofessional work, and highly complex clerical work in fiscal and administrative functions.

• Performs paraprofessional level work in fiscal and administrative activities;
• Independently performs bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts;
• Independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities;
• Prepares simple financial statements and assists in preparation of complex financial statements;
• Calculates rates involving complex arithmetical formulas;
• Gathers and consolidates payroll and expenditure data for budget preparation;
• Ensures that expenditures plus encumbrances are within appropriation limits;
• Reviews routine expenditures for compliance with itemized budgets;
• Utilizes EDP systems for financial records and reports;
• Independently performs purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals;
• Independently prepares renewal or new contracts based on awards;
• Ensures that routine payments are in compliance with contract provisions;
• Performs related duties as required.

• Knowledge of:
  • bookkeeping, financial record keeping and basic governmental accounting principles and practices;
  • basic procedures of budget preparation and control;
  • payroll procedures, purchasing procedures and contract preparation;
• Skills:
  • interpersonal skills;
  • oral and written communication skills;
• Considerable ability in arithmetic computations;
• Ability to:
  • audit financial documents;
  • understand and apply statutes and regulations;
  • utilize EDP systems for financial management.

Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing.

NOTE:

Complex clerical work is defined as generally routine fiscal/ administrative work, such as financial record keeping or examining, bookkeeping, requisitioning or payroll preparation at or above the level of Financial Clerk. Descriptions of these fiscal/administrative functions are attached

• College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
• One (1)…