Fiscal​/Administrative Assistant

Introduction

The State of Connecticut, Office of the State Treasurer (OTT) is recruiting for a full-time Fiscal/Administrative Assistant to support the Management Services Division.

• View our new State Employee Benefits Overview page!
• Professional growth and development opportunities.
• A healthy work-life balance to all employees!

• Full-Time, 40 hours per week
• Monday - Friday
• Centrally located in Hartford, CT
• Dedicated, off street parking
• Conveniently located in downtown Hartford, close to major highways
• Position# 154902
• NOTE:
  
  The Special Requirement referenced below is not applicable to this position

The Office of the Treasurer exists to provide and ensure effective financial management of public resources, high standards of professionalism and integrity, and expanding opportunity for State of Connecticut residents and businesses.

The Management Services Division is responsible for the central management and operations of the Office of the Treasurer including financial reporting, administrative, and support functions.

In a state agency, facility or institution this class is accountable for performing a combination of basic paraprofessional work, and highly complex clerical work in fiscal and administrative functions.

• Performs paraprofessional level work in fiscal and administrative activities;
• Independently performs bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts;
• Independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities;
• Prepares simple financial statements and assists in preparation of complex financial statements;
• Calculates rates involving complex arithmetical formulas;
• Gathers and consolidates payroll and expenditure data for budget preparation;
• Ensures that expenditures plus encumbrances are within appropriation limits;
• Reviews routine expenditures for compliance with itemized budgets;
• Utilizes EDP systems for financial records and reports;
• Independently performs purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals;
• Independently prepares renewal or new contracts based on awards;
• Ensures that routine payments are in compliance with contract provisions;
• Performs related duties as required.

Knowledge of

• bookkeeping, financial record keeping and basic governmental accounting principles and practices;
• basic procedures of budget preparation and control;
• payroll procedures, purchasing procedures and contract preparation;

Skills

• interpersonal skills;
• oral and written communication skills;

Considerable ability in arithmetic computations;
Ability to audit financial documents; understand and apply statutes and regulations; utilize EDP systems for financial management.

Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing.

NOTE:

Complex clerical work is defined as generally routine fiscal/ administrative work, such as financial record keeping or examining, bookkeeping, requisitioning or payroll preparation at or above the level of Financial Clerk. Descriptions of these fiscal/administrative functions are attached

• College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
• One (1) year as a Pre-Professional Trainee in fiscal/administrative work may be substituted for the General Experience.

• Experience with accounts payable procedures processing vouchers, attaching required documents and adjusting vouchers in Core-CT
• Experience with travel procedures and preparing travel authorization requests and reimbursements
• Experience with annual inventory…