Fiscal​/Administrative Supervisor

Introduction

Are you employed by the State of Connecticut?

Do you have experience managing complex financial reporting or contract administration processes?

If so, join the Connecticut Department of Public Health and Make a Difference!

The State of Connecticut, Department of Public Health (DPH), is seeking an enthusiastic, detail-oriented, experienced current State of CT employee for the role of Fiscal Administrative Supervisor to join the Procurement and Payable Services Section of the Department's Operational and Support Services Branch.

Please note you must be a current State of CT employee to be considered for this position (see Selection Plan for additional details).

WORK SCHEDULE:

Monday - Friday

WORK HOURS:

Full-time, 40 hours per week, First Shift

LOCATION:

Hartford, CT

There is an opportunity for a partial telework and flexible/alternate schedule in accordance with State of Connecticut policies.

As a State of Connecticut employee, we offer the same competitive benefits which you are accustomed!

Visit our State Employee Benefits Overview page!

Professional growth and development opportunities

A healthy work/life balance to all employees

In this Fiscal/Administrative Supervisor role, you will be responsible for, but not limited to the following duties:

• Provide oversight of procurement, administration, and payments associated with contracts and bonds;
• Compile, analyze, and report financial data to support fiscal monitoring and decision-making;
• Generate EPM and STARS reports to support financial analysis and reporting needs;
• Coordinate and collaborate with other operating units, agencies, and external officials; and
• Assist in the development, review, and implementation of agency policies and procedures.

The Mission of the Department of Public Health (DPH) is to protect and improve the health and safety of the people of Connecticut by:

• Assuring the conditions in which people can be healthy
• Preventing disease, injury, and disability
• Promoting the equal enjoyment of the highest attainable standard of health, which is a human right and a priority of the state.

DPH accomplishes this through the implementation of its Strategic Plan which outlines the actions that DPH is taking to accomplish its Mission.

In order to be considered for this job opening, you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.

Salary Calculations:
For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.

Note:

This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available .gov/ethics.

In a state agency, facility or institution this class is accountable for supervising staff engaged in a variety of fiscal and administrative functions, with major emphasis on fiscal administration or payroll oversight.

• Supervises maintenance of accounts;
• Supervises preparation of financial statements and reports and budget requests in financial planning and oversight of payroll;
• Reviews and authorizes expenditures;
• Schedules, assigns, oversees and reviews work of staff;
• Provides staff training and assistance;
• Conducts performance evaluations;
• Determines priorities and plans work;
• Establishes and maintains procedures;
• Develops or makes recommendations on development of policies and standards;
• Acts as liaison with other operating units, agencies and outside officials regarding policies and procedures;
• Prepares reports and correspondence;
• Oversees planning and implementation of financial aspects of EDP systems;
• Utilizes EDP systems for financial records, reports, and analyses;
• Assists in analyzing impact of proposed regulations and legislation on agency fiscal/administrative programs and functions;
• Supervises grant and contract administration, including fiscal record keeping and reporting and preparation of new contracts and grant applications;
• Supervises requisitioning, stores and inventory control;
• Supervises purchasing functions;
• In addition to supervising fiscal/administrative functions, may supervise support services such as stores, inventory, facilities/equipment maintenance, mailroom, food services, facilities/equipment security;
• May supervise payroll preparation;
• Performs related duties as required.
• Performs specialized duties in a particular area of commodities or services;
• Responsible for…