Accounts Payable Specialist Hartland, Wisconsin | Robert Half

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a fast-paced accounting team in Hartland, Wisconsin on a long-term contract basis. In this role, you will help keep payables operations running smoothly by handling invoice processing, maintaining vendor records, and contributing to month-end accounting work. This opportunity is well suited for someone who is highly organized, accurate with financial data, and comfortable managing a steady volume of transactions in a manufacturing environment.

Responsibilities:

• Review, verify, and process a large weekly volume of vendor invoices while ensuring supporting documentation aligns with purchase and receiving records.

• Enter invoice details into the accounting system with accurate coding, item references, and general ledger information.

• Investigate pricing, quantity, and receipt discrepancies by coordinating with vendors as well as internal purchasing and receiving teams.

• Monitor open invoice issues, document follow-up activity, and help drive timely resolution of outstanding exceptions.

• Prepare weekly payment activity, including check runs, vendor disbursements, credits, returns, and employee expense reimbursements.

• Assist with month-end tasks such as account reconciliations, accrual support, clearing account review, in-transit inventory tracking, and credit card reporting.

• Contribute to cycle counts, physical inventory support, and other inventory-related accounting activities as needed.

• Help maintain organized accounts payable records, support year-end reporting preparation, and assist with additional accounting projects for leadership.

• Provide support during the organization's ERP-related process changes and system testing activities as they affect accounts payable workflows.