Executive Support Excel​/Google Sheets Focus

School Overview

Jefferson RISE Charter School, founded by seven community members in 2014, will serve just under 800 students in grades 6-12 for the  school year. Located in Harvey, Louisiana, the school caters to a diverse student body from the Westbank of Jefferson Parish, consisting of 59% Black/African American, 24% White, 15% Hispanic, and 2% Asian students, with 87% qualifying as economically disadvantaged.

Remarkable achievements for Jefferson RISE Charter School include:

• State recognized our school as Top Gains Badge Recipient (23-24 SY)
• Graduation Rate A (22-23 SY, 23-24 SY)
• Strength of Diploma A (23-24 SY)
• Progress Rating A (23-24 SY)
• #6 for SPS Growth in Louisiana (22-23 SY)
• Achieved a School Performance Score (SPS) increase of over 17 points, resulting in a “B” rating for the high school and a “C” rating for the middle school (22-23 SY)

The Administrative Assistant to the Executive Director plays a vital role in ensuring the smooth, efficient, and data‑driven functioning of the school’s leadership operations. This position goes far beyond standard administrative duties: the ideal candidate is a highly skilled problem‑solver with advanced expertise in spreadsheets, data analysis, and document creation. This role requires a sharp eye for detail, exceptional technical skills, and the ability to keep pace in a fast‑moving environment.

The Administrative Assistant will follow the Executive Director through meetings, capture action items in real‑time, and proactively create systems, templates, and reports that streamline operations. Candidates must be highly proficient in Excel and/or Google Sheets, with a demonstrated ability to design graphs, analyze trends, and support budgeting processes.

• Accompany the Executive Director to meetings, capturing notes, action items, and follow‑ups in real time.
• Track and manage tasks across multiple projects to ensure timely execution.
• Draft, edit, and format correspondence, reports, and templates for internal and external use.
• Type quickly (70+ WPM preferred) and accurately to keep up with a fast‑paced workflow.

• Develop, maintain, and improve spreadsheets and databases for operational, financial, and compliance purposes.
• Create graphs, dashboards, and visualizations to communicate trends and outcomes.
• Design templates, trackers, and automated systems that improve efficiency and accuracy.
• Support the Executive Director in interpreting data and preparing presentations.

• Assist with creating and maintaining budgets, including expense tracking and forecasting.
• Collect, organize, and reconcile receipts and financial records.
• Generate financial reports, expense summaries, and documentation for leadership and board review.

• Coordinate reporting and data submissions to district and state stakeholders.
• Monitor compliance trackers for staff certifications, deadlines, and required trainings.
• Assist with special projects that require data collection, analysis, and reporting.

• Maintain the Executive Director’s calendar, including high‑level scheduling, prioritization, and logistics.
• Support preparation for leadership meetings, board meetings, and staff‑wide events by creating agendas, presentations, and supporting materials.
• Ensure follow‑up actions from meetings are documented, delegated, and completed.

• Associate’s or bachelor’s degree preferred; high school diploma or equivalent required.
• Minimum of 2 years administrative experience, with strong emphasis on data management and technology.
• Advanced proficiency in Google Workspace (Docs, Sheets, Calendar) and Microsoft Excel (pivot tables, formulas, charts required).
• Experience with data analysis and the ability to create clear, compelling visual representations of information.
• Strong financial literacy, including budget creation and expense tracking.
• Exceptional typing speed (70+ WPM minimum; 80 WPM preferred).
• Excellent organizational, multitasking, and problem‑solving skills.
• Ability to thrive in a fast‑paced, dynamic environment and adapt quickly to changing priorities.
• Strong interpersonal skills, discretion, and professional judgment.