Facility & Logistics Coordinator

Facility & Logistics Coordinator

The Facility & Logistics Coordinator will be responsible for overseeing the daily operations and maintenance of facilities, ensuring that all building systems are functioning efficiently, coordinating with service providers, and managing facility‑related projects. The role also includes maintaining safety standards and ensuring compliance with regulatory requirements.

In addition to facility management, the role includes logistics coordination responsibilities. The individual will manage the planning, implementation, and coordination of logistics activities, including inventory management, transportation, and distribution of goods. They will work closely with suppliers and vendors to ensure timely delivery of materials and products, optimize logistics processes to improve efficiency and reduce costs.

To be successful in this role, the individual must be self‑motivated and possess excellent communication and coordination skills. The ideal candidate will be proficient in multitasking and have a general understanding of commercial facility system operations. Additionally, they should be technically skilled to properly assess maintenance requests, ensuring that all tasks are completed efficiently and effectively. Experience in logistics management and a strong understanding of supply chain processes are also essential.

Main responsibilities:

• Maintain the overall appearance of our facilities, both inside and out, ensuring a professional and welcoming environment and upholding our commitment to operational excellence and safety standards.
• Support with the execution of safety, health, and environment inspections and safety walks throughout our Canada locations.
• Conduct orientation of employees, visitors, and contractors regarding safety and environmental practices.
• Serve as the key user for our regional security system, continually monitoring its operation and troubleshooting when required.
• Maintain all local emergency plans for fire, hurricane evacuation, and disaster response; serve as facility emergency response coordinator.
• Collaborate closely with our QEHS team to maintain our ISO certifications and compliance through routine internal inspections, reporting, internal and external audits.
• Assist in the coordination and necessary setup of meetings and events to ensure their smooth execution. Additionally, promote employee morale through effective engagement and support initiatives.
• Generate and oversee purchase requisitions and purchase orders in the company purchasing portal.
• Maintain all 3rd party facility maintenance contracts, including local jurisdiction regulatory inspections with our purchasing department's support, and continual monitoring of the work being executed.
• Ensure the ordering and maintenance of all facility consumables inventory as required.
• Directly responsible for repairs, adjustments, and ongoing maintenance of the facility, including plumbing, HVAC, painting, office fixture maintenance, and installation.
• Evaluate maintenance requests for repairs from stakeholders and communicate necessary updates in a timely manner.
• Implement weekly and monthly maintenance logs and ensure thorough record‑keeping of all assigned tasks.
• Coordinate with various departments to support their facility needs and ensure smooth operations.
• Contribute to and maintain our compliance with corporate sustainability and decarbonization initiatives.
• Maintain all environmental waste documentation and other local regulatory jurisdiction requirements and permits.
• Support our regional IM team in handling local requests to maintain our stakeholder infrastructure.
• Coordinate all shipments within the facility, maintain tracking systems for all incoming and outgoing shipments of the location.
• Maintain all local tooling calibration within the company tracking system.

At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job‑relevant merits and abilities.

Please note that, according to Wärtsilä policy, voluntary consent for a security check may be required from candidates being considered for this position, depending on the applicable country.