Accounting, Accounts Receivable​/ Collections, Bookkeeper​/ Accounting Clerk

Accounting Staff

This position is to perform day-to-day accounting functions and assist the Accounting & Operation Director. Essential duties include:

• Processing and managing accounts receivable including issuing invoices, checking deposits, and following up on overdue accounts.
• Processing insurance compensation for cargo damage and adding up disposal fees on invoices.
• Supporting the development of the annual sales budget based on budget reports from sales managers.
• Preparing quarterly and annual reconciliation for intercompany and check reports.
• Maintaining and updating the general ledger and sales journal.
• Processing accounting receivables and incoming payments.
• Preparing and fact-checking invoices prior to sending them to customers.
• Inputting A/P logistics fee data in the system property.
• Preparing factoring application documents and ensuring receipt of invoices.
• Preparing monthly order and sale reports and monthly production cost reports.
• Organizing accounting documents and other documents (AP & AR).
• Supporting the half-year and year-end financial audit.
• Approving and processing wire transfer requests after approval from Sr. Accounting & Director.
• Keeping sensitive information confidential and following internal measures for financial security.
• Identifying ways to streamline accounting operations and improve the department.
• Receiving invoices from the parent company and communicating with sales and others to process invoices.
• Overseeing inventory in the warehouse and maintaining inventory records of any changes.
• Supporting the year-end inventory reconciliation for the Accounting & Operation Director.
• Performing, collecting, and updating necessary documentation, filing, and listing.
• Performing clerical duties such as photocopying, scanning, printing, sending/receiving faxes and letters, etc.
• Maintaining high ethical standards in the workplace.
• Reporting all irregular issues and problems to manager(s) and working to resolve those issues.
• Complying with all company policies and procedures.
• Performing special projects and other miscellaneous duties as assigned by superior.

Job dimensions include:

• Accounting
• Accuracy
• Attention to Detail
• Bookkeeping
• Confidentiality
• Inventory Control
• Monitoring/Control
• Problem-solving
• Time Management
• Interpersonal & Communication Skills
• English & Japanese language fluency in reading, writing, and speaking

Working hours:

08:30-17:00. Working location:
Hasbrouck Heights, NJ. Salary: 70K. Holidays:
Sat, Sun, National Holidays.

Qualifications:

• Education:
  
  High school diploma or general education degree (GED); or equivalent combination of education and experience. Bachelor’s or master’s degree in Accounting or Finance; or certification such as certified public accountant (CPA). DIVA/GMS system, preferred.
• Experience:
  
  Three to five-year experience of accounting.
• Tools & Equipment:
  General office equipment including phones, fax, copier, scanner, personal computer, calculator, etc. Software includes the use of Windows operating system and MS Office applications.

Supervisory responsibility:
No. Travel:
Domestic or international travel may be required.

Physical & Environmental:

• Work Environment:
  Work is performed in an office environment with a small noise level.
• Lifting:
  Must be able to occasionally lift and/or move more than 10 pounds.
• Eyesight/Vision:
  Requires vision abilities such as close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Physical:
  Employee is required to frequently stand, walk, use hands and fingers, and reach with hands and arms.