Administrative Specialist, Mississippi INBRE

Administrative Specialist, Mississippi INBRE

The University of Southern Mississippi is currently accepting applications for the position of Administrative Specialist, Mississippi INBRE.

Position Details Location Hattiesburg

118 College Drive

Hattiesburg, Mississippi,

United States Division IDeA Networks of Bio Medical Research Position Type Staff Employment Status Full Time Grant Funded Yes Salary Range 14.38 - 16.91 Pay Grade

N05

Posting Close Date Open Until Filled

Special Instructions to Applicants

Applicants must be currently authorized to work in the United States on a full-time basis without the need for visa sponsorship. The University will not sponsor applicants for work visas (e.g., H-1B).

Job Summary

The Administrative Specialist provides comprehensive administrative support to Mississippi INBRE program administrators, faculty, staff, and students. This position serves as the primary point of contact for internal and external stakeholders-including the public, university community, and educational institutions throughout Mississippi-and plays a critical role in ensuring the effective daily operations and outreach activities of the Program. This role requires a highly organized, professional, and service-oriented individual who can manage multiple priorities, maintain confidentiality, and contribute to the overall success and visibility of Mississippi INBRE.

Primary

Job Duties and Responsibilities

* Provide administrative support to Program administrators and staff, including calendar management, scheduling, correspondence, document preparation, and general office support.

* Serve as a liaison between the Program and faculty, staff, students, partner institutions, and external contacts to facilitate effective communication and coordination.

* Prepare, process, and maintain Program documentation, including forms, records, and files, ensuring accuracy, organization, and compliance with institutional requirements.

* Coordinate Program-sponsored events and activities, both on-site and off-site, including logistical support for meetings, workshops, conferences, outreach activities, and associated travel arrangements.

* Prepare and process purchasing and travel documents and transactions, including requisitions, travel authorizations, reimbursements, and related tracking in accordance with university and grant guidelines; maintain inventory of Program promotional materials and supplies.

* Support Program communications and outreach efforts by assisting with maintenance of the Program's website, social media accounts, and public-facing materials, and by developing and updating promotional and public relations documents.

* Perform other related duties as assigned to support the mission and objectives of Mississippi INBRE.

Minimum Qualifications

Associate degree in Business or Office Administration or equivalent; and two (2) years of related experience; or Bachelor's degree from an accredited college or university in Business Administration, Public Administration, Management, or equivalent field.

Knowledge, Skills, and Abilities (KSA)

* Proficiency in Microsoft Office applications, including the ability to prepare routine correspondence and reports.

* Excellent organizational, interpersonal, oral, and written communication skills.

* Demonstrated ability to maintain cooperative and professional working relationships.

* Ability to exercise sound judgment, discretion, and confidentiality when handling sensitive information.

* Strong attention to detail and ability to manage multiple tasks simultaneously.

About The University of Southern Mississippi

Since our founding in 1910, The University of Southern Mississippi has remained dedicated to preparing students for success. We deliver programs to more than 13,000 students in Hattiesburg and Long Beach, at teaching and research sites across the Mississippi Gulf Coast, as well as online. We are a community-engaged Carnegie R1 university, earning distinction as one of the nation's leading research institutions.

Southern Miss is known for pioneering work in polymer science, ocean science, spectator sports safety and security, and bringing language to children with communication disorders. We are also a national leader in a broad range of disciplines, including cybersecurity, hydrography, nutrition, aquaculture, kinesiology, and economic development, among others.

We produce graduates ready to enter fields that are leading the way in emerging technologies through programs such as computer engineering, information technology, and ocean engineering. We're developing the next generation of business leaders, while also responding to critical workforce shortages by producing skilled professionals in education and nursing. With a tradition of excellence in the arts, we are one of only 36 public institutions in the nation accredited in four major areas of the arts.

Home to the Golden Eagles, our student-athletes compete in 17 NCAA Division I sports. With a culture marked by passion and persistence,…