Executive Secretary TO Superintendent; Pool

TITLE:

EXECUTIVE SECRETARY TO THE SUPERINTENDENT Qualifications

• High School graduate; additional schooling preferred
• Typing and computer skills
• Strong written and verbal communication skills
• Strong organizational skills
• Ability to multitask
• Poised, Diplomatic, Congenial manner
• Five years of clerical/secretarial experience at the executive level
• Other qualifications as outlined by the Superintendent

SUPERVISES: n/a

REPORTS TO:

Superintendent

JOB GOAL:
Provides executive-level administrative support to the Superintendent and Board of Trustees through coordination of communications, records management, scheduling, and board operations.

• Coordinates schedules, meetings, correspondence, and communications for the Superintendent and Board of Trustees.
• Coordinates board meeting preparation, agenda management, board records, minutes, and board management systems.
• Maintains confidentiality of board, personnel, legal, and district information.
• Performs highly skilled typing and word processing of correspondence, reports, notices, recommendations, etc.
• Maintains a regular filing system that includes both routine and confidential files
• Orders and maintains supplies necessary to perform the duties of the office
• Keeps the Superintendent timely informed of any problems; refers problems to appropriate department heads in his absence
• Performs diplomatic receptionist's duties both on the phone and in-person to ensure good public relations with callers or visitors
• Conducts all tasks in such a manner as to evoke the utmost confidence of persons dealing with the secretary in lieu of the Superintendent
• Demonstrates prompt and regular attendance
• Supports the Hattiesburg Public School District Mission, Vision, and Strategic Plan
• Performs other duties as assigned

TERMS OF EMPLOYMENT:
Salary and work year to be established by the Board of Trustees

EVALUATION:
Annually