Property Clerk

The University of Southern Mississippi is currently accepting applications for the position of Property Clerk.

Location Hattiesburg
118 College Drive
Hattiesburg, Mississippi,
United States

Division Property Accounting

Position Type Staff

Employment Status Full Time

Grant Funded No

Salary Range 12.71 - 12.71

Pay Grade

N02

Posting Close Date Open Until Filled

Applicants must be currently authorized to work in the United States on a full-time basis without the need for visa sponsorship. The University will not sponsor applicants for work visas (e.g., H-1B).

Prepares and maintains the necessary data for recording USM’s personal property. Responsible for recording the acquisition of property, the tagging of property, the distribution of property, and the filing of proper documentation, as well as conducting inventory audits.

• Prints and logs all purchase orders received meeting State guidelines, prints tags for andlogs asset numbers assigned to each qualifying asset, and maintainsdatabase for all such transactions. This database is maintained and updated weekly in the Property Accounting shared drive for all Property Accounting and Receiving personnel to review.
• Assists in assigning asset numbers to all equipment purchases or donations to the University that meet the criteria of State guidelines in a timely and efficient manner. This will include all campuses including Hattiesburg, Stennis Space Center and Gulf Park (Long Beach).
• Completes an Acquisition Receipt on each asset sent out, and coordinates information needed on the personal property in preparation for entry by the Senior Property Accounting Clerk into the asset management program.
• Maintains filing systemfor all Purchase Orders, Acquisition Receipts, and Property Affidavits completed. Prepares outdated documents (according to University Record Retention Policy) for shredding.
• Assists in removing asset numbers from assets when returned for repair or transferred to other stateor out-of-state institutions. Maintains documentation of all tags removed until repairs have been returned. Updates information of the repaired item,e.g., new serial number, and replaces the tag when returned.
• Reviews and researches outdated purchase orders (old purchase orders received, but with outpayment being made), and incomplete purchase orders for final resolution. Advises Property Accounting Supervisor of any issues that will require his/her attention,and performs other duties as assigned.

High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
Valid Mississippi Driver's License (this position requires occasional travel to and from other USM campuses)

• Previous experience with an asset management program. Proficient in Microsoft Word and Excel. Excellent oral and written communication skills.

Previous experience with an asset management program.

Since our founding in 1910, The University of Southern Mississippi has remained dedicated to preparing students for success. We deliver programs to more than 13,000 students in Hattiesburg and Long Beach, at teaching and research sites across the Mississippi Gulf Coast, as well as online. Weare a community-engaged Carnegie R1 university, earning distinction as one ofthe nation's leading research institutions.
Southern Miss is known for pioneering work inpolymer science, ocean science, spectator sports safety and security, and bringing language to children with communication disorders. We are also a national leader in a broad range of…