Assistant Director - Finance and Administrative Operations

The University of Southern Mississippi is currently accepting applications for the position of Assistant Director
- Finance and Administrative Operations.

Location Hattiesburg
118 College Drive
Hattiesburg, Mississippi,
United States

Division College of Nursing and Health Professions

Position Type Staff

Employment Status Full Time

Grant Funded No

Pay Grade

N07

Posting Close Date Open Until Filled

Applicants must be currently authorized to work in the United States on a full-time basis without the need for visa sponsorship. The University will not sponsor applicants for work visas (e.g., H-1B).

The Assistant Director – Finance and Administrative Operations provides administrative, financial, and operational support for the School of Health Professions. This position coordinates academic and personnel administrative processes, purchasing and financial documentation, records management, events, communications, and facility and inventory activities. The Assistant Director – Finance and Administrative Operations serves as a primary point of contact for students, faculty, staff, administrators, and external stakeholders and supports accreditation, compliance, and reporting activities.

This position also supervises student workers and assists with maintaining efficient day-to-day operations of the School.

• Provides administrative support for the School of Health Professions and serves as a primary point of contact for students, faculty, staff, administrators, visitors, and external stakeholders. Responds to inquiries, manages shared email accounts and calendars, maintains office records, coordinates communications, and directs individuals to appropriate University resources.
• Coordinates and supports academic administrative processes, including course scheduling, textbook adoption, faculty workload documentation, syllabus collection and review, student enrollment coordination, and maintenance of academic and program records. Uses University systems, including SOAR, SOARFin, SOARHR, and Canvas, to enter, retrieve, verify, and maintain information.
• Supports faculty and staff recruitment, onboarding, and personnel administration by coordinating interviews, preparing materials, processing required documentation, maintaining credential and personnel records, and completing documentation for adjunct faculty, student workers, guest speakers, standardized patients, and other temporary or contracted personnel. The existing description assigns these recruitment and personnel responsibilities to the position.
• Processes and tracks purchases, reconciles PCard transactions, maintains supporting financial documentation, processes travel and reimbursement documentation, and prepares budget-related records and financial reports. Monitors purchasing and reimbursement activities for compliance with University procedures and applicable funding requirements.
• Coordinates meetings, interviews, orientations, ceremonies, trainings, student presentations, and other School events, including scheduling, room arrangements, technology, catering, purchasing, and logistical support. Prepares, edits, proofreads, formats, and distributes correspondence, reports, agendas, meeting minutes, forms, announcements, and other School communications.
• Supports accreditation, assessment, compliance, audit, and institutional reporting activities by collecting, organizing, verifying, maintaining, and submitting required records and documentation. Coordinates with appropriate University offices to obtain information and assists with ensuring administrative processes are completed according to established requirements and deadlines.
• Serves as a School…