AP​/AR Clerk Hauppauge, NY

AP/AR Clerk

We are looking for a detail-oriented AP/AR Clerk to support day-to-day accounting operations in Hauppauge, New York. This position manages both payables and receivables, helping maintain accurate financial records, timely billing, and consistent payment processing. The ideal candidate is organized, dependable, and comfortable handling a high volume of transactions while working across vendor, customer, and bank-related activities.

Responsibilities:

• Process accounts payable transactions by reviewing purchase documentation, validating invoice support, entering vouchers, and preparing payment materials for disbursement.
• Maintain payable records by organizing completed invoice files, updating check activity, posting non-check expenses, and resolving billing issues with vendors as they arise.
• Support cash management by generating payment requirement reports, coordinating outgoing checks, and tracking weekly amounts due and current bank balances.
• Reconcile financial activity including vendor statements, company credit card charges, petty cash, and bank accounts to ensure complete and accurate records.
• Manage accounts receivable workflows by issuing invoices for advance orders, rentals, service work, and spare parts, while ensuring applicable freight and related charges are included.
• Record incoming payments from checks, card transactions, electronic transfers, and wire activity, and apply receipts accurately to customer accounts with proper documentation.
• Prepare customer account adjustments by processing credits and debits, monitoring overdue balances, and following up on past-due invoices to support collections efforts.
• Complete month-end and transactional reporting by running required reports, calculating sales and spare-parts costing, and maintaining sales-related account files and supporting records.
• Assist with shipping and order administration tasks such as preparing export-related paperwork, packing documentation, order acknowledgements, and related customer support materials.