Client Experience & Office Coordinator
Listed on 2026-08-20
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Administrative/Clerical
Office Administrator/ Coordinator, Front Desk/Receptionist, Clerical
Administrative Assistant / Office Coordinator
Hauppauge, NY (Long Island) | Hybrid Schedule
M&T Bank and Wilmington Trust are seeking a highly organized, professional Office Coordinator to support our Hauppauge office. This is a client-facing role responsible for reception, office operations, event coordination, and administrative support.
What You'll Do:
- Serve as the primary point of contact for clients, visitors, and vendors
- Greet guests and maintain a professional reception area
- Coordinate client events, meetings, and conference room scheduling
- Manage office supplies, facilities needs, and vendor relationships
- Support administrative activities including calendars, presentations, correspondence, and expense tracking
- Partner with building management to ensure smooth office operations
Required:
- High School Diploma or GED
- 1+ year of administrative, reception, office management, hospitality, or customer service experience
- Strong Microsoft Office skills
- Excellent communication, organization, and multitasking abilities
- Professional presence and customer-focused mindset
- Experience supporting a Wealth Management, Private Banking, Financial Advisory, or Trust environment highly preferred
- Experience interacting directly with high-net-worth clients and delivering exceptional client service in a professional setting strongly preferred
Work Arrangement:
- Must work onsite in Hauppauge, NY every Monday, Tuesday, Wednesday, and Thursday
- Remote work available on Fridays
- Free onsite parking
- Professional business attire required due to client-facing responsibilities
Join a team where you'll help create exceptional experiences for clients and colleagues while serving as a key part of our office operations.
M&T Bank is committed to fair, competitive, and market-informed pay for our employees. The pay range for this position is $21.00 - $31.98 Hourly (USD). The successful candidate's particular combination of knowledge, skills, and experience will inform their specific compensation.
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