Administrative Assistant I – Commercial Bank (Hybrid in Hauppauge, NY

Overview

Provides basic secretarial/administrative support to non-executive employees or groups in the Bank, specifically at the Hauppauge, NY office, including reception desk and general administrative office support.

This is a hybrid position requiring in-office work every Monday, Tuesday, Wednesday, and Thursday, with Friday potentially remote. Based at M&T Bank's Hauppauge, NY office.

• Performs routine administrative duties including filing, typing, appointment scheduling, and preparation of business presentations/communications.
• General office management duties including management of supplies and organization of supply spaces, addressing facilities issues, acting as liaison to building management, greeting and directing visiting employees, clients, and vendors.
• Schedule appointments and maintain calendar for the manager.
• Greet clients and visitors at front desk and perform clerical tasks such as mail distribution and filing.
• Schedule meeting rooms and arrange transportation as needed.
• Prepare disbursements and billings for approval. Maintain financial expense records.
• Adhere to applicable compliance/operational risk controls in accordance with company or regulatory standards and policies.
• Promote an environment that supports belonging and reflects the M&T Bank brand.
• Maintain M&T internal control standards, including timely implementation of internal and external audit points together with any issues raised by external regulators as applicable.
• Complete other related duties as assigned.

• High School diploma or GED.
• One year work experience.
• Microsoft Office suite skills.
• Strong written and verbal communication skills.
• Highly organized, able to prioritize, manage urgent tasks/requests, and meet deadlines.
• Self-starter who takes initiative.
• Strong critical thinking and problem-solving skills.
• Experience with general office management, reception desk, and administrative duties is preferred.

Location:

Hauppauge, New York, United States of America