Accounting Manager

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Full Time Management Hauppauge, NY, US

3 days ago Requisition

Salary Range: $ to $ annually

We are a Hauppauge, NY-based distribution company and a wholly owned subsidiary of a California parent. Operating from a single Long Island facility with 15 associates, we generate approximately $12M in annual revenue at a 30%+ EBITDA margin. Nearly all of our products are sourced from suppliers across the Asia-Pacific region and shipped nationwide to our customers via small parcel.

Our parent company in California manages banking, commercial insurance, and health insurance on our behalf, allowing our New York team to focus on commercial execution and a self-contained financial close that reports up to the corporate CFO.

The Accounting Manager owns the day-to-day accounting operation of the New York entity, leads a monthly close of approximately 7–8 working days, and ensures timely, accurate financial reporting up to the California-based CFO. The role combines hands‑on technical accounting with team leadership and process ownership.

The two largest ongoing responsibilities are (1) managing payments to Asian suppliers, including the landed cost accounting that flows into our average-cost inventory, and (2) directing the month‑end close cycle. The position supervises one Staff Accountant and works closely with operations, purchasing, and the corporate finance team.

Our ERP is a proprietary, in‑house system. It is intuitive and easier to learn than most mainstream commercial platforms — prior experience with our specific system is not required. We also use Phocas alongside Excel for management reporting to the parent.

• Lead and execute the monthly close on a 7–8 working day cycle, including journal entries, accruals, prepaid amortization, and account reconciliations.
• Prepare the monthly financial reporting package and submit it to the corporate CFO using a combination of Excel and Phocas reporting.
• Reconcile all balance sheet accounts on a monthly basis and maintain clean, auditable supporting schedules.
• Support quarterly and annual reporting requirements of the California parent company, including audit preparation.

• Manage the full payment cycle for Asia‑Pacific suppliers, paid in U.S. dollars, ensuring timely and accurate disbursement against purchase orders and supplier terms.
• Capture and allocate landed cost components — including freight, duty, brokerage, tariffs, and ancillary charges — into inventory under an average‑cost methodology.
• Partner with purchasing and operations to ensure inventory valuation is accurate and that variances are identified and resolved promptly.

• Oversee accounts payable and accounts receivable functions, including review of customer credit, collections activity, and aged receivables.
• Maintain the general ledger, chart of accounts, and overall integrity of financial data within the ERP.
• Process and review payroll inputs as needed and coordinate with the parent company on related matters.
• Own multi‑state sales and use tax compliance covering 4–5 states where the company has economic nexus, including preparation, filing, and remittance.
• Monitor changes in state nexus thresholds and recommend adjustments to filing footprint as sales patterns evolve.
• Manage exemption certificate collection and maintain audit‑ready documentation.
• Directly supervise, coach, and develop one Staff Accountant; set priorities, review work product, and manage performance.
• Build and document repeatable processes for the close, vendor payments, and tax filings to reduce key‑person risk.

• Design and maintain internal controls appropriate for a small entity, with proper segregation of duties between the Accounting Manager, Staff Accountant, and the California parent.
• Identify opportunities to streamline workflows in the ERP, Excel,…