Vendor Relations Associate (Facility Maintenance

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Full Time Hauppauge, NY, US

Salary Range: $21.50 to $21.50 Hourly

The Contractor Relations Associate will support the Contractor Relations department and serve as the primary point of contact for Contract Partners. This is an ONSITE position.

• Monitor existing vendor database to ensure we have adequate resources to meet current staffing needs.
• Recruitment of potential contractor partners via various methods: search engines, job boards and postings, additional communication with existing contractors, etc.
• Prequalify potential contractor partners, through verbal conversations regarding W Services Questionnaire, scopesofworkandindustryknowledgetoseeiftheywillbeagoodfittopartnerwith.
• Reviewandnegotiate verbally and in writing with Contractor Partners on W Services contractor partner agreement, specifications for the work you are offering, payout details, uniform, IVR, chemical and equipment requirements, etc.
• Review verbally and in writing to the contractor W Services invoice requirements, and specific billing requirements based on W Services internal protocols.
• Update vendor prospect section in Waves (W Services Proprietary Software) for every potential contractor you reach out to.
• Daily management and updating of assigned RTS and campaigns, as this is a catalog of everything you are working on.
• Update Waves (W Services Proprietary Software) with any contractor, payout, or schedule changes. Information must then be sent out via a change form to the assigned W Services Service Representative.
• Keep vendor notes updated via Waves with details on important conversations, removal of a location or locations, challenges the vendor may be behaving with the store or other W Services Representatives, etc.
• Work with your internal W Services Market Team/CED’s to address any and all opportunities within the market on the weekly market call as well as in between if needed. Including, assisting to obtain service dates from contractors, discussions on poor performance, hot escalation items, potential new business or the potential of a loss or reduction in business.
• Resolve any invoice discrepancies with your contractor partner (to ensure they are paid timely and correctly), as needed.
• Assist W Services Accounting Team to obtain sign offs and invoices from contractor partners that are late turning in required paperwork.
• Comprehensively review the daily Unassigned and Open Campaign reports, along with the Margin % report, to assist in determining where your priorities should be focused.
• Participate in meetings as needed, including daily contractor relations call.
• Daily management and updating of assigned RTS and campaigns.

• Special projects may be given on occasion from management

• 1 year of industry experience
• Experience with MS Word, Excel & Outlook
• Able to work independently and bedetail-oriented
• Must be a team player and have a positive demeanor (enthusiastic)
• Able to multi-task
• Must have excellent communication, organizational skills and decision-making skills
• Able to work under a demanding and busy work environment
• Consistent email management is required
• Phone communication is heavy and the position requires the individual to be comfortable with all types of verbal discussions and negotiations.

W Services Group, LLC. provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without discrimination or harassment on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, veteran status, genetic information, or any other characteristic protected by law.