Fleet Manager - Admin

Hauppauge, United States | Posted on 02/05/2026

Compensation: $85,000 Base + Performance Bonus (structure in development)

Reports To: Operations / Executive Leadership

Fleet Size: 80+ Vehicles (Assistant added at 100 vehicles)

We are hiring a Fleet Manager to take full ownership of a growing, multi-location vehicle fleet supporting construction and restoration operations. This role exists to protect uptime
—when crews lose vehicles, productivity stops. The Fleet Manager ensures that never happens.

This is primarily a Shop-based role with minimal field work. The focus is coordination, logistics, vendor management, scheduling, and rapid response. While some light maintenance oversight is required,
the majority of maintenance is outsourced
. The value of this role is not turning wrenches—it’s keeping vehicles available, compliant, and moving
.

The fleet currently consists of 80+ vehicles and continues to grow. Once the fleet reaches 100 vehicles
, an assistant will be added. The company is intentional about building career paths for every role, including this one.

This is not a mechanic role

This is not an entry-level administrative position

This is a coordination, accountability, and uptime role

Success is measured by how rarely vehicles cause operational disruption

• Own day-to-day management of an 80+ vehicle fleet
  , ensuring availability and minimal downtime
• Coordinate vehicle repairs, maintenance, inspections, and compliance through external vendors
• Manage breakdown response: ensure replacement vehicles are delivered to crews quickly to avoid job interruptions
• Track vehicle status, maintenance schedules, warranties, registrations, and insurance requirements
• Serve as the primary point of contact for fleet-related issues across multiple locations
• Coordinate vehicle assignments, swaps, and logistics as operational needs change
• Partner with operations leadership to plan fleet growth and utilization
• Prepare to scale the fleet operation and support onboarding of a fleet assistant at 100 vehicles
• Maintain accurate records and reporting related to fleet performance and costs

This role offers
stability, ownership, and growth in a company that is scaling deliberately. Fleet is a critical function, and leadership understands that protecting uptime directly impacts revenue. As the fleet grows, so does the scope, responsibility, and leadership opportunity within this role.

Required Experience & Background

• 3–5 years of fleet management or related experience
• Experience managing medium to large fleets (or equivalent logistical responsibility)
• Strong organizational and coordination skills
• Comfort working with external vendors for maintenance and repairs
• Ability to prioritize quickly when vehicles are down and crews are impacted
• Consistent work history demonstrating reliability and ownership
• Experience in construction, restoration, or service-based environments is strongly preferred

• Performance Bonus: Structure in development, tied to fleet uptime, responsiveness, and cost control
• Health, dental, and vision insurance
• 401(k)
• Company vehicle (as applicable)
• Gas and toll cards
• Full technology package (laptop, software, etc.)