Administrative Coordinator

Overview

Administrative Coordinator – Classical Music School — Full Time

Salary: $39,000–$44,000 annually. This position is with the Nelly Berman School of Music / NBSCMI in Haverford, PA.

• Communicate with students, families, and faculty by phone, email, and in person regarding scheduling, registration, billing, and school events.
• Coordinate lesson schedules and help resolve scheduling conflicts.
• Handle student registration, invoicing, and scholarship administration.
• Schedule lessons and maintain accurate student records using the school s scheduling software.
• Assist in planning and coordinating concerts, recitals, and scholarship events.
• Create concert programs, flyers, and other promotional materials using Canva.
• Update and maintain the NBSCMI website using Word Press.
• Collaborate with the Director on marketing materials and school communications.

• Bachelor s degree required
• At least two years of experience in an administrative, office, education, nonprofit, or customer service role
• Excellent organizational and time management skills with exceptional attention to detail
• Strong written and verbal communication skills
• Ability to manage multiple projects and priorities in a fast-paced environment
• Strong problem-solving skills and the ability to work independently while collaborating as part of a team
• Proficiency with Google Workspace (Gmail, Docs, Sheets, Forms), including working knowledge of Google Sheets (sorting, filtering, formulas, and organizing data)
• Professional, friendly, and customer-service-oriented demeanor when working with students, families, and faculty
• Strong computer skills and the ability to learn new software applications quickly
• Demonstrated ability to exercise sound judgment and handle sensitive situations with professionalism

• Experience working in an educational, nonprofit, music, or arts organization
• Experience with scheduling or student management software
• Experience with Canva and/or basic graphic design
• Experience updating websites using Word Press
• Familiarity with social media platforms such as Instagram, Facebook, and You Tube
• Interest in music, arts education, or the nonprofit sector

Full-Time (11:00 AM – 7:00 PM, Monday through Friday; occasional weekend hours during the year for concerts and special events)

Performance-based bonus, medical insurance allowance, paid vacation, and paid holidays.

$39,000 – $44,000, based on experience