DEPUTY CLERK

Overview

State of New Hampshire Job Posting

Judicial Branch

2nd Circuit Court, North Haverhill, NH

Position: Deputy Clerk I

Labor Grade: 30

Salary Range: Steps 1-9 $ 53,157.00 – $64,311.00

Position #

ASAP 3478/26-088

The State of New Hampshire, Judicial Branch, 2nd Circuit Court, has a Full-Time vacancy for Deputy Clerk. Please submit a resume and cover letter along with your application.

This is a senior level position supervising various clerical functions in the New Hampshire Court System. Work involves performing, supporting and implementing management objectives of court administration, including but not limited to selecting, hiring, coaching, and managing multiple departmental supervisors and subordinate court assistants in multiple departments; performing limited, but highly technical, clerical functions; exercising considerable independent judgment; and recommending and implementing new procedures.

Positions in this class are distinguished from the Deputy Clerk II by the degree of administrative responsibility, the size and complexity of the caseload, the case processing responsibilities at the court location resulting from the regular use of multiple judges, and the additional supervisory role resulting from a larger non-judicial staff. Persons in this class have shared management responsibility with the Clerk of Court (Clerk) for the operation of the office and are authorized to perform applicable duties of the Clerk in his or her absence.

Employees in this position may be required to travel during the regular course of business and are subject to transfer or reassignment at the discretion of the State Court Administrator.

Education And Experience

Graduation from a two-year college and five years court clerical experience including considerable supervisory experience; or any equivalent combination of education and experience, which provides the following knowledge, abilities, and skills:

• Thorough knowledge of court procedures and policies, legal documents, laws and legal factors pertaining to the court.
• Thorough knowledge of court organization, operations and functions.
• Thorough knowledge of effective and efficient office practices and procedures.
• Ability to step into a full management role in the absence of the Clerk.
• Ability to understand and follow oral and written instructions.
• Ability to make work decisions in accordance with laws, regulations, policies, and procedures.
• Ability to maintain a variety of complex records and prepares reports from such records.
• Ability to supervise the work of subordinate employees, including recruitment, hiring, training, performance evaluation, and maintenance of personnel records.
• Ability to express ideas concisely and clearly, orally and in writing.
• Ability to establish and maintain effective working relationships with others.
• Skill in the operation of a computer and other standard office equipment.

This role is subject to the NH Code of Judicial Conduct as it applies to Clerks and Deputy Clerks.

Successful completion of a background check, including criminal records and motor vehicle.

• With the Clerk, and in the Clerk’s absence, plans, organizes, and manages various aspects of case processing including the assignment of supervisor and technical staff and assigning work to and overseeing work of employees.
• In conjunction with the Clerk, supervises fiscal transactions including the maintenance of journals, ledgers, and accounts; the processing of all fines, fees, bail and other costs paid to the court, and directs disbursement of funds paid to the state, county city, or town.
• Makes recommendations and works directly with the Clerk in selecting, hiring, evaluating, training, coaching, promoting and disciplining non-judicial personnel. Performs such functions in the absence of the Clerk.
• Performs various management activities as requested by the Clerk, including review and approval of leave time and payroll; records and forms management; automation of court procedures; preparation, review and implementation of practice changes based on various management reports; and the establishment of management information…