Administrative Assistant II - Enrollment Management & Student Affairs

PLEASE NOTE, WE DO NOT REVIEW APPLICATIONS SUBMITTED THROUGH MASS CAREERS. PLEASE APPLY VIA THE LINK BELOW:

About Northern Essex Community College:

Northern Essex Community College (NECC) serves more than 5,000 students annually across its campuses in Haverhill and Lawrence, Massachusetts, conveniently located within easy reach of Boston and the scenic beaches and state parks of New England's coastline. Recognized as one of the 2026 Most Promising Places to Work in Community Colleges by NISOD (National Institute for Staff and Organizational Development), NECC's success is driven by a mission-centered culture and a highly engaged workforce.

As the first federally designated Hispanic-Serving Institution in New England, NECC remains committed to fostering a diverse, equitable, and inclusive workplace that reflects and supports the communities it serves.

Rooted in the Merrimack Valley, NECC plays a vital role in strengthening the region through workforce development, expanded access to affordable higher education, increased degree attainment, and strong partnerships with businesses.

NECC employees are united by a shared commitment expanding access to educational opportunities, supporting students in completing their academic journey in a timely and equitable manner, and preparing graduates for long-term success in the workforce. The college invests in its people through ongoing professional development opportunities, collaborative leadership, and a supportive work environment.

Job Description:

POSITION:
Full-Time Administrative Assistant II - Enrollment Management & Student Affairs (Administrative Assistant II):
Enrollment Management & Student Affairs;
Haverhill (100 Elliott St.) and Lawrence (45 Franklin St.) campuses; 37.5 hours per week, Monday through Friday, 9:00am - 5:00pm; AFSCME Unit I Position.

SUMMARY:

This position will provide administrative support for the leadership team within the Enrollment Management & Student Affairs (EMSA) Division, reporting to the Operations Manager.

RESPONSIBILITIES:

The responsibilities include, but are not limited to the following:

* Provide administrative assistance, as directed, to the EMSA division

* Serve at the point of contact for the Operations Manager; answer and field phone calls, respond to inquiries and emails in the absence of the Operations Manager

* Submit online requisitions, track expenditures, P-card purchases

* Coordinate and track division wide student communications

* Utilize the college's Banner Information System, budgeting system, EAB Navigate, SLATE, and other software as needed

* Assist with scheduling of in-person & virtual meetings, determine meeting times based on multiple calendar availability

* Assist in planning of large-scale events such as Open Houses; including reserve spaces, order food, supplies, order and distribute print materials

* Assist with organizing student outreach efforts; create and distributes callout lists; make calls to students, merge multiple callout lists, work with mailroom for postcard and mail campaigns

* Print, scan and process confidential documents

* Create and maintain a master calendar of staff scheduling for the division that includes vacation time, telework and on-campus work, including campus location

* Assist with posting positions, including work study positions

* Serve on search teams for new positions

* Reserve rooms for meetings and events

* Order and track office supplies

* Maintain and update the division personnel directory

* Submit work orders and maintenance tickets

* Renew multiple department memberships

* Assist with student basic needs initiatives by distributing food vouchers and providing support for the operation of the Lawrence Grab-and-Go food resource station as needed.

* Perform related duties as assigned

* The Classification Specification is available at:
Administrative Assistant Series

PLEASE NOTE, WE DO NOT REVIEW APPLICATIONS SUBMITTED THROUGH MASS CAREERS. PLEASE APPLY VIA THE LINK BELOW:

Requirements:

MINIMUM QUALIFICATIONS:

* Applicants must have at least (A) three years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, or (B) any equivalent combination of the required experience and the substitutions below.

* Substitutions:

* An Associate's or higher degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required experience.
* * An Associate's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.
* * Education toward such a degree will be prorated on the basis of the…