Long Term Substitute Principal Clerk

long term substitute principal clerk

haverhill public schools pentucket lake school - haverhill, massachusetts open in google maps

job : 5871211
Final date to receive applications: oct 01, 2026 11:59 pm (eastern standard time)
re-posted: aug 10, 2026 4:00 am (utc)

starting date: to be determined

anticipated opening

school spring posting #5871211

haverhill public schools is a diverse environment and is proud to be an equal opportunity employer. All qualified candidates will receive consideration.

title of position: substitute principal clerk - 10, 11 or 12 month

work year:10 mos (181 days), 11 mos (201 days), 12 mos (227 days)

effective date of employment: september 2, 2026

salary:

$15/per hour or

haverhill public schools retired clerk - in accordance with the clerical salary scale.

organizational relationship

authority: directly responsible to the principal of the school and/or his/her designee

performance responsibilities:

• performs a variety of clerical activities related to the functions of assigned school office and/or programs.
• greet public, receives visitors in school office and follows the proper protocol in allowing access to the building.
• answer telephones, transfers calls to proper individual or department, takes messages and refers callers to appropriate staff members.
• displays strong positive communication and interaction skills when dealing with co-workers, students, administrators, parents/guardians, visitors and/or the community.
• open, sort and route incoming mail and prepares outgoing mail.
• schedules appointments.
• prepares memos, correspondence and/or reports from handwritten copy, notes or verbal direction including posting updates to the school webpage and calendar.
• scan and upload digital copies to database.
• maintain and organize both digital and hard copy filing systems.
• requisition for textbooks, school supplies, equipment; other school related forms.
• coordinates office and general school supply purchase orders; receive and assist and direct the distribution and storing of supplies and office materials, maintain office materials and office equipment inventory; maintain school/department purchase orders.
• monitors and responds to radio communications.
• prepare weekly payroll of personnel.
• prioritizes assignments to assure efficiency and effectiveness and meets established timelines.
• compiles school budget and performs related work.
• collects fees and/or funds from student events related to student activities (e.g. Field trips, uniforms, ticket sales, yearbooks, dances, fundraisers, student fee money, etc.).
• record transactions necessary for keeping records of a checkbook for school funds including making bank deposits – student activities as requested.
• keeps up-to-date enrollment data; maintain s tudent files.
• keeps up-to-date personnel files.
• maintains an organized and orderly office
• maintains the student information in the district database.
• maintains accurate student and staff attendance.
• verify parents and guardian notes and investigate any discrepancies in attendance information; refer continuing student attendance concerns to the school principal and or his/her designee.
• process and track staff leave requests manually and in the district database system.
• exercises considerable discretion in the management of and protection and release of confidential information of both student and staff and in the interpretation and administration of policies and procedures.
• displays ethical and professional behavior in communicating and working with staff, students and community members.
• participates on the building crisis response team.
• provide teachers with all necessary data and forms.
• training will be provided to all principal clerks as necessary in order to fulfill their job duties and responsibilities.
• perform all other general duties as indicated by the principal and his/her designee.

qualifications:

• high school diploma or ged is required
• post-secondary education / training preferred or relevant life experience.
• secretarial and /or clerical experience preferred.
• excellent interpersonal skills.
• strong effective time management planning capabilities.
• performs all clerical work in the office with little…