Executive Assistant

Executive Assistant

We are looking for an organized and discreet Executive Assistant to support the Director of Data & Culture in a fully onsite role based in Havertown, Pennsylvania. This contract opportunity is ideal for a detail-focused individual who can manage administrative operations, coordinate schedules and events, and help maintain accurate grant-related documentation within an education setting. The person in this role will serve as a key point of coordination across internal teams and external partners while handling sensitive information with discretion.

Responsibilities:

• Provide day-to-day administrative support to the Director of Data & Culture, ensuring priorities, communications, and follow-up items are handled efficiently.

• Oversee calendar planning, schedule meetings, and coordinate executive appointments and related logistics.

• Prepare presentations, correspondence, and other business documents using Microsoft Office applications.

• Assist with the administration of grant activities, including documentation for Title I, Title II, and Title IV programs, while keeping records accurate and organized.

• Process purchase orders, monitor expenditures, and help maintain financial tracking documents for departmental needs.

• Coordinate events and meetings by managing timelines, materials, attendance details, and onsite arrangements.

• Serve as a liaison between the district and outside vendors to support timely communication and service coordination.

• Handle confidential information with a high level of discretion and maintain organized administrative records.

• Support travel planning and related arrangements for executive meetings or district business as needed.