Billing Specialist

Salary: USD
21 - USD
22 per hour

We are seeking a detail-driven Billing Specialist to support our construction operations with a strong focus on data entry and invoice processing. This role is responsible for ensuring accurate billing for projects, maintaining financial records, and supporting administrative workflows in a fast-paced construction environment.

• Prepare and submit client invoices, including progress billing and time & materials billing
• Review contracts, purchase orders, and job cost data to ensure accurate billing
• Track project costs, change orders, and billing schedules
• Reconcile accounts and follow up on outstanding invoices
• Assist with accounts receivable and resolve billing discrepancies

• Accurately enter job data, invoices, and financial information into accounting systems
• Maintain up-to-date records of project billing, vendor invoices, and payments
• Audit data for accuracy and correct errors as needed
• Generate billing and financial reports for project managers and leadership
• File and organize documents such as contracts, invoices, and lien waivers

• High School Diploma or GED required;
  Associate’s degree in Accounting or related field preferred
• 1–3 years of billing, accounting, or data entry experience (construction industry preferred)
• Familiarity with construction billing processes (AIA billing, job costing, or progress billing is a plus)
• Strong data entry accuracy and attention to detail
• Proficiency in accounting software (e.g., Quick Books, Sage, or similar) and Microsoft Excel
• Understanding of construction documents such as contracts and change orders
• Ability to manage multiple projects and deadlines simultaneously
• Strong communication and organizational skills
• Ability to handle confidential financial information with discretion