Accounts Payable

Accounts Payable Specialist

Our established financial services organization is seeking a detail-oriented Accounts Payable Specialist to join our accounting team. This position offers an excellent opportunity to contribute to the financial operations of a dynamic company while working in a collaborative and professional environment. The successful candidate will play a critical role in maintaining accurate financial records and ensuring timely processing of all payable transactions.

• Process high-volume accounts payable transactions accurately and efficiently within established deadlines
• Review, verify, and reconcile invoices, purchase orders, and receiving documents to ensure accuracy and proper authorization
• Prepare and process electronic transfers, ACH payments, wire transfers, and check runs
• Maintain organized filing systems for all accounts payable documentation in accordance with company policies and regulatory requirements
• Reconcile vendor statements and research discrepancies or outstanding items
• Respond to vendor inquiries regarding payment status and resolve payment issues in a timely and professional manner
• Assist with month-end closing activities including accruals, account reconciliations, and financial reporting
• Maintain accurate vendor master file information and ensure proper W-9 documentation
• Monitor aged payables and communicate with management regarding payment priorities
• Collaborate with procurement and other departments to resolve invoice discrepancies and processing issues
• Identify opportunities for process improvements and implement best practices in accounts payable procedures
• Ensure compliance with internal controls, company policies, and applicable regulations
• Assist with annual audit preparation and provide requested documentation to external auditors

• Minimum of 2-3 years of accounts payable experience, preferably in the financial services industry
• Proficiency in accounting software and ERP systems; experience with Oracle, SAP, or similar platforms preferred
• Advanced knowledge of Microsoft Excel including VLOOKUP, pivot tables, and data analysis functions
• Strong understanding of accounting principles and accounts payable best practices
• Excellent attention to detail with proven ability to maintain high levels of accuracy
• Strong organizational and time management skills with ability to prioritize multiple tasks and meet deadlines
• Effective written and verbal communication skills for professional interaction with vendors and internal stakeholders
• Ability to work independently with minimal supervision while maintaining accountability
• Experience with three-way matching processes and purchase order systems
• Knowledge of payment processing methods including ACH, wire transfers, and electronic payment platforms
• Familiarity with 1099 reporting requirements and vendor tax documentation
• Demonstrated problem-solving abilities and analytical thinking skills
• Professional demeanor with strong work ethic and commitment to confidentiality

We offer a competitive compensation package and the opportunity to work with a talented team of finance professionals. If you are a dedicated accounting professional with a passion for accuracy and efficiency, we encourage you to apply for this position and become a valued member of our organization.

Employment Type: Full Time