Staff Accountant Job Waianae Hawaii USA,Accounting

Location: Waianae

POSITION SUMMARY

This position performs professional-level accounting work supporting the fiscal administration of the Agency, including financial record keeping, month‑end close, reconciliations, journal entries, and the analysis of financial statements and reports. The position works in Sage 50 and provides both day‑to‑day support and process oversight for the accounts payable, accounts receivable, billing, and payroll functions, including accounts payable processed through BILL, payroll processed through ADP, and billing processed through Medisoft and the third‑party billing portals.

This position has oversight responsibilities and supports the Fiscal Officer.

REPORTS TO

Fiscal Officer. This position is also guided by the position description, Agency and program policies and procedures, applicable State and Federal laws, and the standards and requirements of the pertinent professional organizations and disciplines.

CLASSIFICATION

Full‑Time Exempt

COMPENSATION

$27.00 - $30.00 Hourly

CORE FUNCTIONS

Process Oversight — AP, AR, Billing, and Payroll:

Provides oversight of the accounts payable, accounts receivable, billing, and payroll processes to ensure transactions are recorded accurately, timely, and in accordance with Agency policies and internal controls.

Reviews the work of staff and any outsourced support performing AP, AR, billing, and payroll processing, and verifies coding, supporting documentation, and proper period before activity is posted to Sage 50.

Monitors AP aging, AR aging, billing status, and payroll processing for completeness, errors, and unusual items, escalating matters requiring Fiscal Officer review.

Accounting and General Ledger:

Maintains and updates the Agency accounting system (Sage 50), which remains the system of record.

Maintains control ledgers, registers, journals, and other records required in fiscal operations.

Performs data entry, journal entries, accruals, reversing entries, cash receipts posting, and sales invoicing on a timely basis.

Owns and supports the month‑end close process, including the close checklist, recurring and nonrecurring journal entries, and identification of unusual balances for Fiscal Officer review.

Prepares monthly reconciliations of cash accounts, bank accounts, client program fee receivables, security deposits, accounts payable, prepaid expenses, accrued expenses, payroll liabilities, and grant receivable postings.

Maintains schedules that tie to Sage 50 balances and identifies differences between Sage 50 and supporting records.

Accounts Payable Support:

Supports accounts payable processed through BILL, including review of coding, supporting documentation, and posting or reconciliation of BILL activity to Sage 50.

Reconciles BILL activity to Sage 50 and bank activity and supports month‑end AP cutoff.

Payroll and Billing Accounting Support:

Ascertains the validity and accuracy of payroll information; prepares or reviews the payroll journal entry using ADP reports and reconciles payroll activity and payroll liabilities.

Reviews program billings and supports timely processing and reconciliation of billing activity in Medisoft and the third‑party billing portals to Sage 50.

Reviews third‑party insurance billing reports, denials, and adjustments, and supports allowance, write‑off, and adjustment schedules when requested.

Reporting, Audit, and Internal Control:

Participates in the collection, compilation, classification, and evaluation of fiscal data.

Assists the Fiscal Officer in the preparation of financial statements, agency and program budgets, and the fiscal audit, including audit schedules and work papers.

Recommends and assists in the development and revision of fiscal policies and procedures, with emphasis on financial internal controls and appropriate segregation of duties.

Maintains fiscal records and files, both electronic and physical, for audit and reference purposes.

Assists in the administration of the Fiscal Department.

OTHER FUNCTIONS

Assists in compliance with the Agency’s safety and health procedures.

Assists in compliance with the Agency’s certification process.

Conducts and attends meetings, training, and conferences relevant to the duties of this…