Administrative Assistant - Waimea

Posting End Date:
This position will remain open until filled. Early applications are highly encouraged.

The H ZF T&D OPERATIONS WAIMEA Department of the P T&D OPERATIONS MAUI/HAWAII ISLAND Division at Hawaiian Electric Company has 1 Management vacancy available. (Role: Non-Exempt)

Provides broad-based administrative and clerical support in support of the Distribution Department’s West Hawaii District.

• Provides a wide variety of advanced and routine administrative and clerical support to the West Hawaii District and in the areas of Work management and Project Control. Initiates correspondence, maintains files/records, including policy statements, contracts, agreements, performance reports, site inspection reports, safety training records for HELCO personnel assigned to the district, etc. Assembles and compiles data from Company sources for correspondence and reports.
• Provides administrative support to the district including tracking data, compiling and submitting reports, and ensuring compliance with applicable laws and regulations in the areas of staff training, human resources, industrial relations, safety, environmental compliance and fleet.
• Assists in periodic financial analysis for the district and compiles department financial updates. Assists in project/program and non-project/non-program forecast for the district and prepares input for department budget.
• Maintains confidential files and district records.
• Participates in Company emergency response activities as assigned, including any activities required to prepare for such emergency response.

• Thorough knowledge of personal computers and/or mainframe systems and applications such as spreadsheets, word processing, database management, presentation and graphics software, and statistical packages.
• Thorough knowledge of professional office practices and application.
• Working knowledge of construction and building practices preferred.
• Working knowledge of human resources and industrial relations principles and practices desirable.
• Basic knowledge of budgeting and forecasting principles and processes (including annual Operating Forecast, Capital Budgets, etc.) preferred.
• Working knowledge of Company policies and procedures contained in documents such as the Collective Bargaining Agreement, General Information Manual, Accident Prevention Manual, etc.

• Thorough organizational, conceptual and administrative skills required to handle multiple complex systems, projects, and programs with minimal supervision; ability to manage details without losing sight of broad goals.
• Must have or be able to qualify for a State of Hawaii driver’s license. Must meet the standards for driving positions stated in the Hiring Standards for Driving Positions policy. These standards may be adjusted periodically to meet business and safety objectives.
• Ability to work under pressure while remaining flexible in a demanding work environment and ability to adapt to rapidly changing priorities.
• Ability to maintain confidence in all matters.
• Demonstrated ability to type at a minimum of 60 WPM (corrected).

• Several years (3-5) of related clerical and/or administrative experience, preferably in construction work planning and management.
• Experience in developing, implementing, and maintaining office organization systems required.

Role: Non-Exempt

Number of Vacancies: 1

Location: Waimea – Hawaii Island

Hiring Range: The hiring range for the Administrative Assistant - Waimea position is $53,400.00 to $66,800.00. The person selected will be placed according to his/her skills and qualifications.

Hawaiian Electric Companies provide electricity and services to 95 percent of the state's 1.4 million residents. The company is also one of the state's leading employers and a major contributor and supporter of community and educational programs.

The demand for power that has fueled the growth of the Hawaiian Islands has been met by Hawaiian Electric Companies for well over a century. And as the next millennium unfolds, the company is committed…