Office Assistant III - Waianae Intermediate

Office Assistant III

Salary: $3,266.00 per month

• Creates, edits, prints, stores, retrieves, and deletes documents using word processing and other software.
• Prepares, reviews, and processes forms, records, reports, and applications for accuracy and conformance to established requirements.
• Checks records and forms for completeness and accuracy; evaluates information for conformance with standards and processes documents accordingly.
• Searches paper and electronic files, extracts, compiles, and summarizes information to prepare periodic and special reports.
• Composes routine correspondence and letters of acknowledgement.
• Sets up and maintains paper and electronic files and revises filing systems as necessary.
• Provides general information and resolves complaints in person or over the telephone according to rules, regulations, policies, and procedures.
• Determines the need for and makes routine orders for necessary supplies, materials, or other items.
• Makes arrangements for travel, equipment maintenance, telephone service, and other similar matters.
• Provides training, guidance, assigns tasks, reviews, and evaluates the work of clerical subordinates comparable to the class Office Assistant II.

Experience Requirements

• Office Assistant III – Basic
  
  Experience:
  
  1/2 year;
  Clerical
  
  Experience:
  
  1 year;
  Total
  
  Experience:
  
  1 1/2 years.
• Basic
  
  Experience:
  
  Demonstrated knowledge of English grammar, spelling, arithmetic; ability to read and follow instructions; write clearly and directly; compare words and numbers quickly and accurately.
• Clerical
  
  Experience:
  
  Demonstrated knowledge of office practices and procedures, ability to carry out procedures in clerical work systems, operate various kinds of office equipment and technologies.
• Supervisory Aptitude:
  Required for supervisory responsibilities; demonstrated through successful completion of supervisory assignments, training courses, or positive performance appraisals.

Some positions require keyboarding proficiency (40 net words per minute) and/or ability to use computers and word processing software.

• Graduation from high school or equivalent may substitute for Basic Experience.
• Excess Clerical Experience may substitute for Basic Experience.
• Completion of a full‑time clerical/office support or business technology curriculum at an accredited community college providing 15 semester credits may substitute for the required Clerical Experience (up to 2 years).
• Completion of a baccalaureate program at an accredited college or university providing 15 semester credits may substitute for Clerical Experience (up to 2 years).

Possession of the required number of years of experience does not automatically qualify; overall experience must demonstrate the ability to perform duties of the position.

Payday:
First paycheck within three pay periods of start date; payday on the 5th and 20th of each month.

• Holidays:
  Up to 13 paid holidays each year; 14 during an election year.
• Vacation: 21 days per year for specified bargaining units.
• Sick Leave: 21 days per year.
• Health Insurance:
  State pays part of premiums for enrollment in state-sponsored plans.
• Group Life Insurance:
  Free life insurance policy for employees and retirees.
• Premium Conversion Plan:
  State deducts health care premiums before payroll taxes.
• Flexible Spending Accounts:
  Allow pre‑tax deductions for health and dependent care expenses.
• Retirement Plan:
  State contributes to retirement plan; eligibility depends on service and age.
• Tax Shelter Annuity (TSA):
  Eligible employees may participate.
• Deferred Compensation:
  Tax‑deferred investment program available.
• Temporary Disability Insurance:
  Benefits for disability caused by non‑work injuries.
• Social Security:
  State contributes to Social Security.
• Workers' Compensation:
  Benefits for medical expenses and wage support.
• Union & Collective Bargaining:
  Employees may join a union; service fees apply.

The Hawaii State Department of Education does not discriminate on the basis of sex, race, color, religion, national origin, age, disability, sexual orientation, arrest and court record, National Guard participation, or any other protected class, in accordance with federal and state civil rights laws.