Executive Assistant

Big Island, Hawaii | In-office | Full-time

About Imagine Development

Imagine Development LLC specializes in custom residential construction and renovations across Oahu and the Big Island of Hawaii. From design-build services and site work to thoughtful planning and final construction, the company is committed to building high-quality homes that reflect each client's vision and lifestyle. Imagine Development is known for its hands‑on approach, innovative thinking, and dedication to craftsmanship, creating one‑of‑a‑kind spaces that stand out throughout the islands.

Imagine Development is seeking a proactive and highly organized Executive Assistant to directly support the owner and leadership team in day‑to‑day operations. This role is ideal for someone who can take direction, execute tasks efficiently, maintain organization across multiple priorities, and help ensure important follow‑ups and responsibilities are consistently moving forward. The Executive Assistant will support a combination of administrative, operational, and communication‑related tasks while helping create structure and accountability within a growing construction company.

This position plays an important role in helping leadership stay focused on high‑level priorities, project execution, and company growth. The ideal candidate is dependable, detail‑oriented, adaptable, and comfortable working in a fast‑paced environment where communication, initiative, and professionalism matter.

• Provide direct executive support to company leadership
• Coordinate schedules, meetings, reminders, and follow‑ups
• Assist with administrative and operational tasks tied to company priorities
• Help organize project‑related communication and documentation
• Support planning meetings, accountability tracking, and office coordination
• Communicate professionally with clients, vendors, subcontractors, and team members
• Help maintain organization across multiple active projects and priorities
• Ensure tasks and follow‑ups are completed accurately and on time

• 3+ years of experience in executive assistant, administrative, or operations support roles
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Ability to take initiative and execute tasks with minimal supervision
• Strong attention to detail and follow‑through
• Professional, adaptable, and team‑oriented mindset
• Comfortable working in a fast‑paced construction or operations environment
• High integrity, reliability, and accountability
• Experience supporting construction, trades, or project‑based businesses preferred

• Competitive compensation based on experience
• Opportunity to grow within a growing construction company
• Collaborative and supportive work environment
• Meaningful role with direct impact on company operations and leadership support
• Long‑term career opportunity within a quality‑driven organization

• The leadership team are able to stay focused on priorities because communication, scheduling, and follow‑through are consistently handled
• Administrative tasks, reminders, and operational support responsibilities are completed accurately and on time
• Office coordination and internal communication become more organized, proactive, and dependable
• Team members, clients, and vendors experience professional, responsive, and organized communication across day‑to‑day operations

If you are highly organized, proactive, and enjoy helping leaders and teams operate more efficiently, this could be an excellent long‑term opportunity for you. Please submit your resume along with a brief introduction sharing your background in executive support, administration, or operations coordination. We are looking for someone dependable, detail‑oriented, and excited to contribute to a growing construction company in Hawaii.

Salary: $70,000 - $85,000 per year