Food & Beverage Administrative Assistant

Food & Beverage Administrative Assistant

The Food & Beverage Administrative Assistant provides comprehensive clerical and administrative support to the Food & Beverage and Culinary Departments across all outlets. This role supports efficient daily operations, assists leadership with administrative tasks, and ensures full compliance with Four Seasons policies, standards, and brand expectations.

• Prepare, process, and manage a high volume of correspondence, reports, letters, memoranda, and incoming mail.
• Review, route, track, and coordinate responses; record, distribute, and maintain departmental and divisional meeting minutes using multiple systems.
• Maintain and organize departmental files, policies, standards manuals, schedules, and calendars for Food & Beverage and Kitchen Division leadership.
• Ensure timely updates and accurate distribution of documents in compliance with departmental and brand standards.
• Support special projects and operational initiatives, including mailings, competitive surveys, menu support, breakage tracking, and ad‑hoc requests.
• Coordinate, schedule, and confirm interviews, meetings, appointments, and cooking class reservations.
• Oversee inventory, supplies, and purchasing functions, including maintaining inventory levels, receiving and storing deliveries, and tracking outstanding items.
• Create, process, and follow up on Purchase Orders (POs) through Birch Street.
• Manage payroll and employee administration, including daily ADP audits and bi‑weekly payroll processing.
• Conduct daily operational and food safety oversight, including Critical Control Point (CCP) checks such as temperature logs, walk‑in and low‑boy inspections, and verification of cleaning and sanitization practices.
• And more functions as described.

• Legal work authorization in the United States.
• Availability to work the hospitality business seven (7) days a week, twenty‑four (24) hours a day, with scheduled days and times varying based on need; holidays and weekends availability required.
• Requirement to obtain a Tuberculous (TB) clearance card as required by the Hawaii State Department of Health.
• Hawaii Food Handler’s Card required for this role.
• Ability to sit and stand for extended periods, lift up to 30 lbs, and push/pull as needed during shifts.
• Working knowledge of computer systems, with experience in word processing and spreadsheet programs.

• Hourly Rate: $27.74.
• 100% Employer‑contributed Medical, Dental, and Vision benefits.
• Competitive wages and other benefits (Retirement Plan, Wellness Credit, etc.) as well as Paid Time Off & Holiday Pay.
• Inclusive and diverse employee engagement & recognition events all year‑round.
• Complimentary stays and exclusive discounts at Four Seasons Worldwide.
• Complimentary Employee Meals & Dry Cleaning for Employee Uniforms.
• Owner‑subsidized on‑island housing, inter‑island airfare to Oahu, and other resources.
• Comprehensive learning and development programs to help you master your craft.
• Energizing Employee Culture where you are encouraged to be your true self.
• And so much more.

Four Seasons is an Equal Opportunity, Affluentine Action employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. For the EEO poster, visit (Use the "Apply for this Job" box below)..