Office Assistant II,III - Waimea Job Waimea Hawaii USA,Administrative/Clerical

Position: Office Assistant II, III - Waimea High
Location: Waimea

This posting is to fill Office Assistant positions at the specified location, with an authorized level of Office Assistant III. Applications are also considered for Office Assistant II if needed.

Salary Range

Office Assistant II (SR-06): $3,035.00 per month

Office Assistant III (SR-08): $3,156.00 per month

Responsibilities

Create, edit, print, store, retrieve and delete documents using computers and word processing software.

Prepare, review and process forms, records, reports and applications for accuracy and compliance with established requirements.

Check records and forms for completeness and accuracy, evaluate information for conformance with requirements, and process documents according to policies.

Search paper and electronic files, extract and compile information, and prepare periodic and special reports.

Compose routine correspondence and letters of acknowledgement.

Set up and maintain paper and electronic files, revising filing systems as necessary.

Provide general information and resolve complaints in person or by telephone about rules, regulations and procedures.

Determine supply needs and make routine orders for supplies and materials.

Make arrangements for travel, equipment maintenance, telephone service, and related matters.

Provide training, guidance, assign, review and evaluate the work of clerical subordinates performing work comparable to Office Assistant II.

Experience Requirements

Office Assistant II:
Basic experience 0.5 year, Clerical experience 0, Supervisory aptitude 0, Total 0.5 year.

Office Assistant III:
Basic experience 0.5 year, Clerical experience 1 year, Supervisory aptitude required, Total 1–1.5 years.

Basic

Experience:

Demonstrated knowledge of English grammar, spelling, arithmetic, ability to read and follow instructions, write simply and clearly, and compare words and numbers accurately.

Clerical

Experience:

Demonstrated performance of a range of clerical tasks, knowledge of office practices and procedures, and ability to operate various office equipment and technologies.

Supervisory Aptitude: Demonstrated potential for supervisory duties through experience as a team or group leader, or completion of supervision training, and favorable appraisals.

Keyboarding/Computer Skill Requirement: Some positions require typing proficiency of 40 net words per minute; this is typical for Office Assistant II and higher levels.

Substitutions Allowed

Graduation from high school or equivalent may be substituted for Basic Experience.

Excess Clerical Experience may be substituted for Basic Experience.

Completion of a full‑time clerical/office support or business technology curriculum leading to a diploma or certificate at an accredited community college, business, or technical school may be substituted for Clerical Experience on the basis of fifteen semester credits for up to two years of experience.

Education in a baccalaureate program at an accredited college or university may be substituted for Clerical Experience on the basis of fifteen semester credits for up to two years of experience.

Quality of Experience

Possession of the required number of years of experience alone does not prove qualification; overall experience must show the scope and level of responsibility necessary to perform the duties of the position.

Salary

The advertised salary is based on full‑time employment and includes shortage and school year differentials where applicable.

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