Administrative Assistant Iii - Hawaii

Administrative Assistant

Recruitment Information

Recruitment Number 25-0151 The immediate vacancy is located in Kona and is with the Department of Accounting & General Services. Salary: $4,240 to $5,367 per month (SR-16, Step C to I).

Note:

Hiring rates will be based on availability of funds, the applicant's qualifications, and other relevant factors. A continuous recruitment may be closed at any time. The notice of the last day to file applications will be posted on the State of Hawaii's Civil Service Job Opportunities Listing page of our website.

Duties Summary

An ADMINISTRATIVE ASSISTANT serves as a trusted personal assistant which require a close and confidential relationship with the manager or administrator served; an overall awareness of the activities and administrative framework of the organization; and the performance of a variety of clerical and minor administrative duties which are auxiliary to the work of the manager or administrator served. The Administrative Assistant III serves as a secretary to the manager of a statewide program or programs and an organization of substantial complexity and size or scope;

and performs other related duties as assigned.

Minimum Qualification Requirements

To qualify, you must meet all of the following requirements:

LEGAL AUTHORIZATION TO WORK:
The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.

General Clerical

Experience:

Six (6) months of work experience which involved performing tasks which demonstrated knowledge of English grammar, spelling and arithmetic; and the ability to read and understand oral and written instructions, and speak and write simply and directly.

Specialized Clerical

Experience:

A. Two (2) years of progressively responsible typing and/or substantive clerical work which demonstrated possession of, in addition to the knowledge and abilities noted under General Clerical Experience above, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the following: serving as telephone and walk-in receptionist;

maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling, punctuation and typographical errors; maintaining a log of pending work; and using computers and software applications (e.g., word processing, spreadsheet, databases, etc.). AND

B. One (1) additional year of progressively responsible typing and/or substantive clerical work experience, which demonstrated possession of the ability to perform secretarial duties including, but not limited to the following:
1) providing personal assistance to an administrator or executive by attending to the administrative details of an office;
2) having an overall awareness of the activities and administrative framework of a program/organization; and
3) ability to exercise sound judgment.

Substitutions Allowed:
Relevant substitutions as described in the Minimum Qualification Requirements, will apply. Driver's License:
Some positions require possession of a valid driver's license at the time of appointment. Special Requirements:
Some positions require the ability to lift and carry items of various weights with or without reasonable accommodation. Skill:
Certain positions require the ability to type 40 net words per minute and/or take and transcribe dictation at 80 words per minute. Applicants who do not possess these skills will be referred only to those positions not requiring the ability to type or take dictation at the above rates.

Other Information

The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call  for assistance. PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAM The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans.

To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please click: (Use the "Apply for this Job" box below). ELECTRONIC NOTIFICATION TO APPLICANTS The Department of Human Resources Development (HRD) will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and…