Administrative Clerk

Administrative Clerk - Construction & Skilled Trades

We are seeking a detail-oriented and organized Administrative Clerk to join our dynamic construction team. This position plays a vital role in supporting our daily operations by maintaining accurate records, coordinating communications, and ensuring smooth administrative processes across multiple construction projects. The ideal candidate will thrive in a fast-paced environment and possess strong organizational skills with the ability to manage multiple priorities effectively.

• Process and maintain construction project documentation, including contracts, permits, and compliance records
• Coordinate communication between field personnel, subcontractors, vendors, and management
• Assist with preparing and distributing daily reports, timesheets, and project updates
• Manage filing systems for both physical and digital documents related to construction projects
• Schedule meetings, site visits, and coordinate logistics for project teams
• Answer and direct phone calls, emails, and other correspondence in a professional manner
• Maintain inventory of office supplies and order materials as needed
  
  Assist with data entry and updating project management software systems
• Prepare correspondence, memos, and reports as requested by management
• Track and monitor project deadlines and deliverables
• Coordinate equipment rentals and material deliveries with vendors
• Assist in preparing bid documents and proposal packages
• Maintain confidentiality of sensitive company and project information

• Minimum 1 year of administrative or clerical experience, preferably in construction or related industry
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
• Experience with construction management software or willingness to learn
• Strong written and verbal communication skills
• Excellent organizational abilities with keen attention to detail
• Ability to prioritize tasks and manage time effectively in a deadline-driven environment
• Professional demeanor and customer service orientation
• Capability to work independently with minimal supervision
• Strong problem-solving skills and proactive approach to challenges
• Ability to maintain accuracy while working under pressure
• Familiarity with construction terminology and processes preferred
• Valid driver's license and reliable transportation for occasional site visits
• Ability to lift up to 25 pounds occasionally

We offer a competitive salary and benefits package in a collaborative work environment where your contributions will directly impact our project success.

Employment Type:
Full Time