Fleet Coordinator (Fleet Equipment Maint

Fleet Coordinator

As a Fleet Coordinator, you will be responsible for ensuring the accuracy and integrity of data within the FMIS software system. Your primary role will be to enter and maintain fleet-related information, perform quality checks, and assist in generating reports. This position plays a critical role in supporting the overall efficiency and effectiveness of fleet management operations.

Compensation: $21.00-$26.00/hour (non-exempt).

Reporting Relationship:

Reports to:

Director of Fleet Maintenance

Quality Standards:

• Conduct individual and business affairs in highest ethical and legal fashion.
• Establish and contribute to a supportive, creative, enthusiastic, and cooperative working environment for all.
• Build strong communication links with supervisors, peers, and employees.
• Continuously strive for excellence in the workplace, the Company environment, and as a Company representative.
• Comply with all Company policies and standards.
• Conducts business in alignment with the Mission, Vision, and Values of Pūlama Lāna'i.

Essential Duties

• Data Entry:
  Accurately enter and update fleet-related data, including vehicle information, maintenance records, fuel usage, driver details, and other relevant data into the FMIS software system.
• Data Validation:
  Perform regular quality checks and audits to ensure data integrity, consistency, and compliance with established standards and policies.
• Record Maintenance:
  Regularly update and maintain fleet-related records in the FMIS, including vehicle registration, insurance documents, service history, and any other relevant documentation.
• Reporting:
  Assist in generating reports and extracting data from the FMIS to provide insights and support decision-making processes for fleet management.
• Communication:
  Collaborate with fleet managers, supervisors, and other relevant stakeholders to gather and verify data, resolve discrepancies, and address any data-related issues.
• Documentation:
  Maintain accurate and up-to-date documentation of data entry procedures, guidelines, and protocols to ensure consistency and standardization.
• System Support:
  Provide basic technical support to users of the FMIS software system, troubleshoot data entry issues, and escalate more complex problems to the appropriate IT personnel.
• Compliance:
  Ensure adherence to data protection and confidentiality policies, maintaining a high level of data security and privacy.
• Continuous Improvement:
  Identify opportunities to streamline data entry processes, enhance data accuracy, and improve overall system efficiency and effectiveness.
• Training and Support:
  Assist in training new employees on FMIS data entry procedures, best practices, and system functionalities as needed.
• Assists with all Fleet Maintenance administrative functions to include but not limited to; vehicle registration, PUC, Safety Inspections, timecards and payroll, purchase orders, invoice processing, travel arrangements, expense reports, etc.
• Performs other duties as assigned.

Qualification/Requirements:

• High school diploma or equivalent. Additional relevant certifications or vocational training is a plus.
• Proven experience in data entry or administrative roles, preferably within a fleet management or transportation environment.
• Proficient computer skills, including data entry, spreadsheet software, and familiarity with FMIS software systems (such as Fleetio, RTA Fleet Management, or similar).
• Attention to detail and accuracy, with strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Basic knowledge of fleet management concepts and terminology is desirable.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Strong problem-solving and analytical abilities.
• A commitment to maintaining confidentiality and data protection.
• Ability to adapt to changing priorities and handle multiple tasks simultaneously.

Required Work Cards/

Certifications:

• Valid Hawaii Driver's License and successful review of Motor Vehicle Record

Physical Requirements:

• While performing the duties of this job, the employee is regularly required to sit, talk, and listen.
• The employee is occasionally required to…