Administrative Coordinator

Location: Makawao

Job Posting Title Administrative Coordinator Employee Type Regular Recruiting  Start Date
08-03-2026

Job Exempt?

No

Recruiting End Date Open Until Filled Aloha mai! Mahalo for your interest in Kamehameha Schools. If you are looking for an opportunity to utilize your skills and talents and grow in your profession, while serving and strengthening our Native Hawaiian community, we would love to have you join our ʻohana!

Kamehameha Schools Maui Campus is seeking a dedicated, responsible, and service-oriented Administrative Coordinator to join their Operations team. This role requires a flexible, hardworking team player with excellent customer service skills and the ability to effectively manage multiple priorities, and is ideal for candidates who thrive in a fast-paced environment and enjoys supporting a variety of administrative and operational functions.

The Ideal Candidate :

Has exceptional customer service skills and a positive, collaborative attitude

Is a strong team player who is dependable, adaptable, and takes initiative

Is proficient in Microsoft Office, particularly Excel Is organized and able to manage competing priorities with flexibility

Possesses excellent communication and interpersonal skills

This is an excellent opportunity for someone who enjoys variety in their work, takes pride in supporting others, and can successfully balance multiple responsibilities while delivering outstanding service

Job Summary Oversees and coordinates the administrative requirements for different departments. Provides various departments with administrative support including, but not limited to, coordinating and executing sponsored events and staff travel, preparing and distributing documents (correspondence, reports, newsletters, and other program material), maintaining files and databases, handling budget and purchasing activities, and serving as a primary contact for visitors.

Essential Responsibilities Administration Provides  general administrative support to different departments.

Manages the calendar of department leaders and office space, scheduling meetings and events.

Receives and screens incoming messages and correspondence. Provides information and responds to inquires. Disseminates information internally.

Provides documentation handling including typing of routine correspondence, transmitting, faxing and copying on an as needed basis.

May be responsible for the preparation and maintenance of all aspects of the department budget, including handling purchase requisitions, purchase orders, reimbursement claims, preparing monthly reconciliations, and budget reports.

Establishes and maintains files, many confidential in nature that may include HR/personnel, payroll, student records, and general office files.

May handle and coordinate all HR related processes and documentation for new hires.

Communicates and provides information for visitors and outside sources.

Coordinates and arranges travel and helps plan all aspects of department events.

Assists in preparing reports needed by the department.

Provides back up to other administrative staff and cross trains.

Trains and assists other administrative support staff.

Coordinates facility repair, responding to inquiries and routing them to necessary staff/vendors for resolution.

May serve as the central resources and file manager for all division correspond

Position Requirements

Minimum Qualifications - An equivalent combination of education and experience may substitute for the requirements listed.

High School Diploma/Equivalent.

Minimum of 3 years of administrative or directly related experience.

Ability to work flexibly.

Good written, verbal, and interpersonal skills.

Good organizational skills.

Ability to work with general office equipment.

Proficient in PC applications including word processing, spreadsheets, and multimedia presentations.

Ability to handle confidential information.

Ability to train other administrative staff.

Demonstrated knowledge of and/or skill in organizational competencies of accountability, change effectiveness, collaboration and teamwork, communication, Hawaiian cultural commitment, and innovation.

Preferred Qualifications Experience working in an…