Administrative Coordinator

Job Posting Title Administrative Coordinator Employee Type Regular Recruiting  Start Date
05-14-2026

Job Exempt?

No

Recruiting End Date Open Until Filled Aloha mai! Mahalo for your interest in Kamehameha Schools. If you are looking for an opportunity to utilize your skills and talents and grow in your profession, while serving and strengthening our Native Hawaiian community, we would love to have you join our ʻohana!

Kamehameha Schools Maui is seeking an Administrative Coordinator to join their Lower Division Administrative Support Team!

This role is ideal for a highly organized and detail-oriented professional who thrives in a fast-paced environment and demonstrates strong multitasking and prioritization skills. The ideal candidate brings a solid background in Microsoft 365 tools, particularly Outlook, scheduling, and calendar management, along with advanced Excel capabilities to support budget tracking, reporting, and departmental procurement activities (both small- and large-scale).This position plays a critical role in supporting daily operations and requires experience or familiarity with:

Budget monitoring and procurement processes

Student enrollment

Schedule management for Substitutes and Teachers at Large Coordinating travel requests and logistics

Event planning and execution

Organizing and managing field trips

Success in this role requires the ability to work collaboratively with a wide range of individuals, including students, faculty and staff, campus leadership, families, and community partners. An understanding of or alignment with Kamehameha Schools’ mission, values, and community-centered approach is highly preferred.

Job Summary Oversees and coordinates the administrative requirements for different departments. Provides various departments with administrative support including, but not limited to, coordinating and executing sponsored events and staff travel, preparing and distributing documents (correspondence, reports, newsletters, and other program material), maintaining files and databases, handling budget and purchasing activities, and serving as a primary contact for visitors.

Essential Responsibilities Administration Provides  general administrative support to different departments.

Manages the calendar of department leaders and office space, scheduling meetings and events.

Receives and screens incoming messages and correspondence. Provides information and responds to inquires. Disseminates information internally.

Provides documentation handling including typing of routine correspondence, transmitting, faxing and copying on an as needed basis.

May be responsible for the preparation and maintenance of all aspects of the department budget, including handling purchase requisitions, purchase orders, reimbursement claims, preparing monthly reconciliations, and budget reports.

Establishes and maintains files, many confidential in nature that may include HR/personnel, payroll, student records, and general office files.

May handle and coordinate all HR related processes and documentation for new hires.

Communicates and provides information for visitors and outside sources.

Coordinates and arranges travel and helps plan all aspects of department events.

Assists in preparing reports needed by the department.

Provides back up to other administrative staff and cross trains.

Trains and assists other administrative support staff.

Coordinates facility repair, responding to inquiries and routing them to necessary staff/vendors for resolution.

May serve as the central resources and file manager for all division correspond

Position Requirements

Minimum Qualifications - An equivalent combination of education and experience may substitute for the requirements listed.

High School Diploma/Equivalent.

Minimum…