Purchasing Contract Manager - Oahu

We recognize our competitive advantage -- our people. We believe in our people, who share our vision of meeting the needs of our employees, customers, and communities and who carry out the continued success of the company.

Our employees are committed to the company's foundational values: integrity, excellence, teamwork, environmental stewardship, and community commitment. In turn, we invest in our employees, providing opportunities for challenge and advancement and offering a competitive compensation package.

Posting End Date: This position will remain open until filled. Early applications are highly encouraged.

BRIEF POSTING

DESCRIPTION:

The P VP PURCHASING Department of the P SUPPORT SERVICES Division at Hawaiian Electric Company has 1 Management vacancy available. (Role: Professional)

JOB FUNCTION:

Responsible to ensure vendors’ procurement and contractual obligations are met for the Company.

ESSENTIAL FUNCTIONS:

• Strategic Sourcing:
• Implements category management strategies and business processes to leverage overall spend to maximize cost savings for the Company and its mission, vision, and values.
• Manages competitive solicitation, vendor selection, and negotiation of contracted pricing to meet process area/division/department goals and objectives.
• Works directly, at all levels, with vendors to maintain effective vendor relationships; determines the appropriate procurement strategy to maximize the potential value to be received from all vendors.
• Uses SAP (the Company's enterprise application software) appropriately to track and record contracted pricing through Outline Agreements (OLA) and Source Lists.

• Contract Compliance:
• Maintains familiarity with contract language and associated terms and conditions to ensure appropriate risk mitigation.
• Resolves disputes and/or claims pertaining to contractual terms through collaboration with internal business units.
• Manages the negotiation process, including review and recommendation of contractual and other related commercial terms.
• Facilitates the collaboration and review between vendors, internal customers, legal, risk management, information assurance, and other internal stakeholders.
• Utilizes Ariba Contract Lifecycle Management and ISNetworld Contractor Management tools appropriately to track compliance of all Terms and Conditions with vendors.

• Transactional Efficiencies:
• Works collaboratively with Buyers, Supply Chain Clerks and Disbursement Accounting to rectify and resolve purchase order and/or invoice discrepancies. This may require communication with the vendor and/or the business unit to verify job scope, schedule, price, freight charges, quantity, and that remittance complies with contracted terms.

• Other:
• Executes work to high professional standards and ensures compliance with Audit, Sarbanes-Oxley Act (SOX), and ethical guidelines.
• Performs and is accountable for other responsibilities and duties as assigned. This may include but is not limited to:
• Participation in Company emergency response activities as assigned, and any activities required to prepare for such emergency response.
• Investigation and resolution of purchase order and invoice discrepancies, including price, quantity, unit of measure, conditions, surcharges, description, etc.

• Working knowledge of the concepts and principles of purchasing, contract administration, Hawaiian Electric’s Corporate Code of Conduct (if applicable), insurance programs, project management practices, cost estimating, scheduling, negotiation principles, contract law, and procurement techniques and procedures that are normally acquired through various college level courses or related experience.
• Basic/working knowledge of concepts and principles of electric utility operations, maintenance, and construction that are normally acquired through related experience.
• Proficient in the use of personal computers and/or mainframe systems and related software applications including SAP and the Microsoft Office suite (i.e., Outlook, Excel, Word, PowerPoint, etc.).
• Familiarity with applicable Federal and State regulations, permits, laws and codes, especially those relating to safety and…