Real Estate Operations Coordinator Executive Assistant

Job Description

Job Description

The Josh Jerman Team is seeking an organized, motivated, and service-oriented professional to work directly alongside Josh Jerman and help support the day-to-day operations of one of Maui’s leading real estate businesses.

This role is ideal for someone with experience in real estate administration, transaction coordination, operations support, escrow, mortgage, property management, or executive support who is ready to take the next step in their career.

We’re looking for someone who loves helping people, enjoys keeping projects organized, thrives on solving problems, and takes pride in ensuring every detail is handled with excellence.

While you’ll begin by supporting the day-to-day operations of Josh’s business, we’re looking for someone who wants to grow with us for the long term and become a trusted operational team member.

The Josh Jerman Team is passionate about delivering exceptional service, creating memorable client experiences, and continually improving its systems and processes so they can best serve their clients and community.

You’ll become involved in nearly every aspect of Josh’s business, including:

• Prepare listing paperwork and coordinate signatures
• Assist with listing launch timelines
• Coordinate photographers, videographers, stagers, inspectors, and vendors
• Assist with MLS entry and listing quality control
• Coordinate open houses and marketing preparation

• Serve as a primary point of contact for clients during active listings and projects
• Help ensure clients feel informed, supported, and cared for throughout the process
• Coordinate communication between clients, vendors, and service providers
• Help create a luxury-level client experience

• Manage Josh’s calendar and scheduling
• Coordinate appointments, meetings, and travel logistics
• Help organize projects and priorities
• Assist with email management and communications
• Protect Josh’s time by helping manage day-to-day operational matters

• Coordinate marketing materials and campaigns
• Assist with email marketing and social media coordination
• Ensure brand consistency across all platforms
• Help organize client appreciation events and community initiatives

• Help improve systems, workflows, and operational efficiency
• Coordinate with virtual assistants and support vendors
• Assist with project management and implementation
  
  Help create systems that support future growth

You may be a great fit if you:

• Have experience in real estate administration, transaction coordination, escrow, mortgage, property management, hospitality, and/or executive support
• Are highly organized and detail-oriented
• Take initiative without needing constant supervision
• Communicate professionally and confidently
• Enjoy helping others and providing exceptional service
• Learn technology quickly
• Stay calm when managing multiple priorities
• Have a positive attitude and strong sense of ownership
• Real estate experience is strongly preferred
• Hawaii Residents only

• Approximately $50,000 annual base salary (depending on experience)
• Performance-based bonus opportunities
• Significant upside for exceptional performance
• Long-term growth opportunities as the business continues to expand

• Paid time off
• Paid holidays
• Ongoing training and professional development
• Access to coaching and mentorship
• Opportunities for increased responsibility and advancement

This is not a position where you’ll simply process paperwork or answer phones. You’ll work directly alongside one of Maui’s top-producing real estate professionals and gain exposure to marketing, operations, client service, leadership, and business growth.

We’re looking for someone who wants to become an indispensable part of the business and build a long-term career with a company that values excellence, accountability, initiative, and personal growth.

If you’re looking for a role where your contributions truly matter and where you can grow alongside a successful entrepreneur, we’d love to hear from you.

Please submit:

• Resume
• Cover Letter
• Three Professional References

Tell us why you’re interested in joining the Josh Jerman Team and what excites you most about this opportunity.