Administrative Services Assistant - SR

Job Title

Administrative Support Services

Provides administrative support services to the director, deputy, and managers of a department relative to the overall administrative services function for the department; conducts special studies on administrative and operational concerns; provides management advisory services on matters related to budget and fiscal management, grant and contract administration, human resources management, organization, and application of laws, regulations, and procedures to different program areas;

participates in program planning and evaluation; and performs other related duties as assigned. There is one (1) immediate permanent full-time vacancy with the Animal Control and Protection Agency - Administration Division in Puna. The eligible list may be used for other permanent and temporary vacancies as they arise during the life of the list. Temporary appointment may lead to conversion to permanent appointment.

Training and

Experience:

A combination of education and experience substantially equivalent to:

• graduation from an accredited college or university with a baccalaureate degree, and
• three (3) years of professional work experience in budget administration, human resources management, or management analysis, and
• possession of a valid State of Hawai'i driver's license (Class
  3) or any other valid comparable driver's license at time of filing as applicable to the position. You will be required to submit your valid driver's license at time of hire, if the position requires a driver's license. (The immediate vacancy with the Animal Control and Protection Agency requires a valid driver's license).

Note:

Foreign transcripts must be accompanied by an official credential evaluation report to determine U.S. equivalency. Examination:
All applicants who meet the minimum qualification requirements will be assigned a score of 70 points. An education and experience evaluation will be conducted based on the applicant's training, education and experience as presented in the application. Please read the minimum qualification requirements carefully. Be certain to list all pertinent training and experience, as this may be important in determining your examination score.

It is essential that the applicant describe fully the duties and responsibilities of each position held, specify the date of each position held (from and to, month and year), and indicate the number of hours worked per week. Attach all required documentation (e.g. official transcript, professional license(s)/certification(s), DD-214, etc.) at the time of submitting your application.

Note:

In-person interviews and/or further testing in Hawai'i County may be required at the discretion of the hiring department/agency. If in-person interviews and/or further testing are required, applicants who are referred to the hiring department/agency must be available to participate in person and at their own expense at that phase of the selection process.

Knowledge of: principles and practices of public administration and management including budget and fiscal administration, organization, human resources management, and program analysis; local government organization, functions, and operations; contractual provisions governing public employment; research and analytical methods and techniques; applicable procurement laws; grant administration; report and letter writing; and public speaking. Ability to: analyze and evaluate administrative problems, fiscal information, and programs;

gather, compile, summarize, analyze, and evaluate operational, statistical, and financial data; make sound decisions or recommendations on the basis of data collected; interpret and explain pertinent laws and regulations; write complete and concise reports and correspondence; demonstrate initiative; communicate effectively with contractors and representatives from other agencies or organizations; and establish and maintain effective working relationships with public officials, departmental and other agency personnel, and the public.

Physical Requirements:

Persons seeking appointment to positions in this class must…