Events Coordinator

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Company Description

Located on the sun-drenched Kohala Coast, on sacred land marked by royal fishponds, natural lava plains, lush tropical gardens, and alluring beaches, Mauna Lani – meaning “mountain reaching heaven” – is an inspiring spiritual haven, defining a new era of experiential luxury on the Island of Hawaii. A resort for the generations, with contemporary guest rooms, suites, and private residences, Canoe House oceanfront dining, three distinct pools, a signature spa and wellness haven, and Kainalu Ocean Sports program, set the tone for transformational experiences and enriching cultural immersion.

Job Description

The base salary range for this position is $26.50 - $28.50 hourly.

Join in on a dynamic and engaging career as our Events Coordinator, where your role becomes a catalyst for orchestrating seamless and unforgettable events. As the linchpin between events and catering teams, you will be the architect of impeccable guest experiences, ensuring that every detail aligns with the pinnacle of excellence. Your days will be filled with a myriad of responsibilities, from collaborating on sophisticated sales strategies to seamlessly coordinating catering services for a diverse array of events.

With creativity as your compass, you’ll navigate the intricacies of event planning, crafting bespoke experiences that leave an indelible mark on our guest.

• Be a champion for the events team, with a focus on supporting the event services (conference services) team
• Act as a liaison between various departments, ensuring seamless communication and coordination.
• Manage incoming event inquiries, build bookings in Delphi, and manage group events calendar with the event services teams.
• Support with the booking and planning of in-house meetings and events
• Assist in the creation of resumes, proposals, contracts, and event orders, ensuring accuracy and completeness.
• Action group resumes by coordinating individual group details with individual departments for duration of each program
• Maintain detailed records of client interactions, contracts, and event details for future reference.
• Conduct site visits with clients to showcase event spaces and discuss specific requirements.
• Collaborate with vendors and suppliers to secure necessary resources for events, negotiating contracts when necessary.
• Assist in marketing efforts to promote events and catering services, including the creation of promotional materials and social media content.
• Administrative tasks including but not limited to, BEO distribution, resume distribution, events reporting, in house meeting and event support.

Qualifications

• Any combination of education and experience that provides the required knowledge, skills, and abilities.
• High school graduate required. College education is preferred.

Experience

• 2+ years of experience in luxury hospitality or event space preferred, but not required.

Additional Information

Auberge Resorts Collection is a portfolio of extraordinary hotels, resorts, residences, and private clubs, each delivering an exceptional experience across luxury, design, and service.

DHL Mahi Staffing, LLC is an Equal Opportunity Employer, M/F/D/V. DHL Mahi Staffing, LLC provides equal employment opportunities (EEO) to all team members and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, DHL Mahi Staffing, LLC complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.

• Entry level

• Full-time

• Management and Manufacturing

• Hospitality