Human Resources Regional Assistant , II, III - Kauai Personnel Regional Office

Human Resources Regional Assistant I, II, III – Kauai Personnel Regional Office

Department: Hawai‘i State Department of Education

Location: Hawaii

Type: Full-time; offers appointments at HR Regional Assistant I–III levels.

Job Description: The authorized level of the position is Human Resources Regional Assistant III. Applications are being accepted down to the HR Regional Assistant I in the event of recruiting difficulties.

• Human Resources Regional Assistant I, SR‑09: $3,333.00 per month
• Human Resources Regional Assistant II, SR‑11: $3,606.00 per month
• Human Resources Regional Assistant III, SR‑13: $3,900.00 per month

• Review, research, and consult with state level personnel to provide guidance to the Provincial Regional Office, complex area leadership, district support staff, and school personnel to resolve technical HR matters.
• Respond to assistance requests; provide talent development updates; keep staff informed of changes in personnel rules, contracts, and department procedures.
• Determine and anticipate unique school/office talent acquisition needs; maintain and monitor a regional position control system.
• Initiate and complete position actions (establishment/abolishment, extensions, transfers, payroll adjustments).
• Provide options and advice on talent acquisition; recommend suitable methods and strategies.
• Perform criminal history checks, fingerprinting, background clearance activities, and suitability requests.
• Develop and maintain a regional leave accounting system; review leave requests for compliance.
• Coordinate, monitor, and provide information on talent management/HR activities for the region.
• Draft documents related to grievance, investigation, directed leave, and disciplinary matters; prepare responses to union requests.
• Assign, prepare, and supervise operational work assignments and schedules for student helpers and lower‑level staff.
• Screen visitors and telephone calls; interpret rules, policies, and procedures.
• Manage the regional office and records; support payroll processing, payments, travel reimbursements, and office personnel actions.
• Provide designated regional office and staff coverage when assigned.
• Participate in talent acquisition, development, and retention activities and professional development.

• Human Resources Regional Assistant I – Minimum 1 year general experience, 1 year specialized experience; total 2 years.
• Human Resources Regional Assistant II – Minimum 1 year general experience, 2 years specialized experience; total 3 years.
• Human Resources Regional Assistant III – Minimum 1 year general experience, 3 years specialized experience, supervisory aptitude; total 4 years.

General

Experience:

Progressively responsible office clerical work demonstrating knowledge of office practices, systems, equipment, and technology (email, internet, software).
Specialized

Experience:

Clerical experience in an HR context with knowledge of personnel policies, transactions, and administrative support.

• Completion of any post‑high school education from an accredited institution may substitute for 6 months of general experience up to one year.
• A bachelor’s degree may substitute for 1 year of general experience and 2 years of specialized experience, meeting the requirements for HR Regional Assistant II.

Applicants must meet all qualification requirements as of the application date. Experience calculations are based on full‑time, 40‑hour workweeks. Only the information provided during application is considered; application documents may be requested for verification.

The Hawai‘i State Department of Education does not discriminate on the basis of sex, race, color, religion, national origin, age, or disability. The Department complies with applicable federal and state civil rights laws. The Department also does not discriminate based on sexual orientation, carry‑of arrest or court record, and National Guard participation.

• Paid holidays (13 per year, 14 during an election year).
• Vacation and sick leave: 21 days per year for relevant bargaining units.
• Health insurance with partial state premium coverage.
• Group life insurance with free policy for employees and retirees.
• Retirement plan and deferred compensation options.
• Workers’ compensation, Social Security, and union membership rights (paying required dues).
• Flexible Spending Accounts and tax‑shelter annuity options.

Benefits may vary based on employment type and collective bargaining agreements.