Sales Assistant

A Sales Assistant position located at Makena Golf and Beach Club, Maui, HI.

• Maintain a clean, organized, and professional office environment.
• Ensure common areas, including the Design Room, are tidy and presentable.
• Keep the Design Room and office refrigerators fully stocked and organized.
• Manage office supply inventory and coordinate restocking when needed.
• Maintain organized storage areas for supplies, materials, and marketing collateral.

• Clean and coordinate maintenance of golf carts used for Sales team transportation.
• Ensure sales vehicles (Raptor and Tahoe) are clean, fueled, and presentable.
• Track and coordinate vehicle maintenance, servicing, registration, and insurance renewals for the Sales team, or work with Verne Merrill directly as needed.

• Manage swag inventory, including organization, storage, and coordination with Marketing for swag orders.
• Assist with assembling, setting up, packing, and delivering closing gifts (developer sales and resales).
• Maintain inventory of marketing materials and presentation supplies, and coordinate re‑orders with Marketing.

• Provide general administrative and logistical support to Rob and Travis, including preparing for property tours and meetings.
• Prepare hard copy material packages and logistics with Operations for sales tours.
• Support Marketing as needed on brand and resale production projects.
• Assist with client events, broker open houses, and sales events, including ordering décor, food & beverage, and reservations.
• Update weekly Sales Meeting notes.

• Create and manage TEI member accounts (working on transferring this to the accounting team).
• Ensure the Oracle system is kept up to date with accurate information (Inventory, Contacts, Leads, etc.).
• Answer and direct incoming phone calls to the club.
• Assist with general administrative tasks and data entry for sales, marketing, and contract teams, including Egnyte file organization.

• $25-28.00 Per Hour
• Medical, Dental, and Vision Benefits
• 401k Contribution
• Paid Time Off and Paid Holidays
• Employee Meals, Referral Incentives, and Recognition Programs
• Professional development and upward mobility opportunities
• Work-Family Culture