Accounts Payable Bookkeeper Assistant

Responsibilities

• Process, review, and enter vendor invoices accurately and in accordance with practice policies
• Ensure proper coding of expenses to the general ledger and relevant departments
• Assist with weekly accounts payable payment runs (checks, ACH, and other payments)
• Maintain organized records of invoices, receipts, and supporting documentation
• Reconcile vendor statements and resolve billing discrepancies
• Enter daily bookkeeping transactions and assist with journal entries as needed
• Support bank and credit card reconciliations
• Assist with month-end closing activities and financial reporting
• Communicate with vendors and internal staff regarding invoices and payment status
• Maintain confidentiality when handling financial and practice-related information
• Other duties as assigned

• High school diploma or equivalent required; some college coursework in accounting preferred
• 1+ year of experience in accounts payable, bookkeeping, or general accounting support
• Basic understanding of accounting principles and invoice processing
• Experience with accounting software (Quick Books Online and Desktop, Sage, or similar) preferred
• Strong Microsoft Excel and data entry skills
• High attention to detail, accuracy, and organization
• Strong communication and follow-up skills
• Ability to manage multiple tasks in a fast-paced medical office environment