Special Projects Coordinator – Apprenticeship Programs

Job Summary

Come join the South Bay Workforce Investment Board, Inc. (SBWIB, Inc.) Special Projects team and be part of a dynamic department supporting workforce initiatives that impact thousands of individuals across California and the nation. This role supports the development and implementation of apprenticeship and career pathway programs across a variety of industries, including advanced manufacturing, aerospace, bioscience, energy, healthcare, information technology, and more.

This position will serve as a primary coordinator for high school‑based youth pre‑apprenticeship and apprenticeship programs across multiple school districts and industry sectors. The ideal candidate is energetic, adaptable, and passionate about workforce development, with the ability to work collaboratively across employers, educational institutions, and community partners to support meaningful career opportunities.

Under the direction of the Deputy Director or designated authority, the Special Projects Coordinator – Apprenticeship Programs will act as an account manager to employers and support the coordination and implementation of workforce initiatives. Duties include, but are not limited to, the following:

• Assist with project‑specific orientations, enrollments, case management, job placement, and data entry as needed
• Enroll students and collect eligibility documentation to support program participation
• Enter participant information into the SBWIB participant tracking system
• Facilitate participant onboarding, including enrollment into work readiness training (e.g., Blueprint for Workplace Success)
• Deliver work readiness workshops and training sessions in classroom or group settings, including on‑site at high schools

• Lead and coordinate the implementation of high school youth pre‑apprenticeship and apprenticeship programs across assigned sites and regions
• Coordinate programming with school districts, teachers, and administrators to align with academic and career pathway goals
• Support student engagement, participation tracking, and successful program completion

• Manage successful delivery of project milestones, particularly those related to employer and business engagement
• Coordinate program logistics, including arranging field trips, transportation (e.g., buses), and scheduling with schools and employer partners
• Plan and coordinate cohort activities, including graduations and participant events
• Coordinate travel as required, including occasional overnight travel and long‑distance driving

• Build and maintain relationships with employers across various industry sectors and coordinate program participation
• Participate in and/or conduct meetings with team members, boards, school districts, affiliates, and committees
• Collaborate with internal teams and external partners to support program success

• Make public presentations and communicate program offerings to the community
• Assist with reporting, data tracking, and development of newsletters or program updates
• Support apprenticeship development, grant writing, and career pathway initiatives
• Assist with management of additional programs and special projects as needed

• Other duties and special projects as assigned

• Graduation from an accredited college or university with a Bachelor’s degree*
• At least three (3) years of professional experience in workforce development, apprenticeship programs, education, training delivery, or a related field*
• Experience building strong business relationships and working with diverse populations
• Experience coordinating programs, projects, or participant services in a fast‑paced environment
• Strong communication, organizational, and interpersonal skills
• Proficiency in Microsoft Office Suite and virtual platforms (e.g., Teams, Zoom)
• Reliable transportation with a valid California Driver’s License and insurance
• Ability to successfully pass background and reference clearances and comply with all safety protocols
• Ability to…