Accounting Assistant, Hays

The Accounting Assistant is responsible for receiving, processing and recording payments from our customers and ensuring those payments are posted efficiently and accurately in the accounts receivable portion of our Customer Information System. The Accounting Assistant also supports and assists the Finance Department with Accounts Payable, Mail Processing, Data Entry, Filing and other clerical duties as assigned.

• Opens and organizes payments, operates remittance processor and researches non-remittance payments, or payments that don’t match the remittance.
• Prepares daily deposits and deposits with our bank.
• Receives and balances daily cash reports from all offices and updates collection sheets, (daily and weekly).
• Processes payments from wholesale customers and miscellaneous receipts utilizing Quick Books and enters cash receipts.
• Researches and reconciles any irregularities in receipts.
• Enters and uploads Remit and Commerce consolidator files to Customer Information System daily.
• Works closely with Customer Service and IT Departments to resolve internal and external customer billing issues.
• Prepares Quick Book billing notices and schedules invoices for collection.

• Sorts and distributes any incoming and outgoing mail.
• Communicates mail, folding machine and opener procedures to corporate office.
• Assembles and mails out A/P payments, capital credit and refund checks.
• Purchases postage, maintains mail machines by scheduling maintenance, and orders mail supplies.

• Assists Accounts Payable to ensure that all invoices processed for payment have been properly authorized and approved and that all supporting documentation is attached.
• Assigns vendor and general ledger numbers to invoices and enters information into accounts payable module.
• Assigns due dates for payment of payables, taking into account cash discounts, minimizing the number of checks written, and maximizing the period in which the company will have use of its cash funds without jeopardizing its credit rating.
• Copying, scanning, filing invoices.
• Assists in maintaining certificate-of-insurance files for vendors.
• Assists in processing fuel and purchasing credit card statements, including following up on coding errors and missing documentation, approvals, or submittals.
• Assists Specialists to resolve issues/questions on invoices.

• Backs up other Finance Department clerical functions as requested.
• Sets up and maintains required files and records.
• Assists in the customer service area as needed.
• Performs other duties as directed.
• Promotes safe working habits and enforces all safety rules and regulations of Midwest Energy, Inc. Lead by example in safety compliance and take corrective action on safety violations, defective equipment, and any other practice that may adversely affect a safe working environment.

• Post-secondary education in business preferred.
• One (1) to two (2) years professional-level experience in an office environment required.
• Ability to learn FERC Uniform System of Accounts.
• Demonstrated proficiency using computers and the Microsoft Office Suite.
• Ability to understand, follow, and apply Finance Department procedures accurately.
• Ability to provide quality customer service and establish effective working relationships with Midwest Energy internal departments and vendors.
• Must be able to communicate verbally and in writing.
• Must be able to handle a variety of diverse activities with attention to detail and accuracy.
• Ability to organize work to meet deadlines.
• Able to research accounts and apply payment accurately.
• Must have the ability to work independently with a minimum amount of supervision and be self-motivated.
• Strong computer and data-entry skills, including proficiency in Microsoft Word and Excel, with the ability to learn accounting and business software systems quickly.
• Effective teamwork skills to work in a cross-functional environment.
• Must maintain confidentiality; position has access to confidential records on a continuing basis.
• Valid Kansas Driver’s License is required.