Accountant – Grant Billing and Support

Since 1972, 4

Cs of Alameda County has been a family resource organization dedicated to providing child care information, resources and referrals, education, and payment assistance to children, families, and child care providers in Alameda County. 4

Cs’s mission is to develop and coordinate resources to strengthen families and children. We embrace the Strengthening Families Framework.

Job Title: Accountant, Grant Billing and Support
Department: Accounting
Reports to: Controller
FLSA Status: Full-Time, Non-Exempt
Salary Range: $42.21-$44.56 Per Hour DOE

The Accountant, Grant Billing and Support is responsible for organizing and executing various accounting activities, reporting requirements, and the billing of agency contracts and grants.

• Prepare grant and contract invoices in compliance with program guidelines.
• Review contracts and identify key elements and requirements that impact invoicing and other finance areas.
• Reconcile grants and contract payments and expenses.
• Monitor grants and contracts expenses and activities.
• Develop project plans to meet deadlines and compliance requirements.
• Work closely with Program, Accounting, and Accounts Payable staff to ensure all materials for invoicing are received in a timely manner.
• Work with Program and Accounting staff to ensure contracts are properly reflected in invoicing and budgets.
• Create and maintain positive work relationships with program staff and collaborate with them to accomplish organizational grant goals.
• Assist with the reporting, reconciling, and analysis of revenue and accounts receivable.
• Produce documents and correspondence necessary for effective grants management.
• Support the reporting of special events, Pay Pal transactions, donation platform transactions, and miscellaneous donations, ensuring proper accounting and identifying restrictions of funds; this requires working with program staff to validate their internal reporting of such events.
• Understand and apply generally accepted accounting principles (GAAP) and accounting policies and procedures.
• Maintain the Contract Summary.
• Provide reconciliations for assigned general ledger accounts.
• Provide monthly reports for the month-end close process.
• Assist with the budget process.
• Assist with collecting information for all federal, state, and county reporting such as 990, IRS reports, contract reports, invoice support, and audit.

• Effective Verbal Communication
  
  Skills:
  
  Expresses ideas and thoughts verbally and in written form; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods.
• Problem Solving: Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem-solving situations; uses reason even when dealing with emotional topics.
• Analytical: Synthesizes complex or diverse information; collects and researches data; uses intuition and experience to complement data; designs workflows and procedures.
• Quality: Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.
• Planning/Organizing: Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans.

• Education/
  
  Experience:
  
  Bachelor’s degree in accounting plus a minimum of five years of responsible work experience in the accounting field, or AA degree in accounting plus three to four years in accounting field (fund accounting preferred). Previous payroll experience is a must. Experience with bookkeeping and budgeting is a plus.
• Knowledge of Basic Accounting: Understanding fundamental accounting principles, concepts, and practices necessary to record, classify, and summarize accounting transactions, including the accounting equation, the roles of debits and credits, knowledge of budgeting, cost allocation, and adherence to the sensitivities of timelines and reporting requirements.
• Language…