Office & Accounting Lead

Office Accounting Lead Needed in Hayward Job Description

The Office Accounting Lead is the operational backbone of the office and accounting functions. This role owns the day-to-day execution and quality control of all office and accounting workows ensuring that transactions are accurate, processes are followed, and nothing falls through the cracks. The ideal candidate is a hands-on lead who thrives on ownership, holds high standards, and takes pride in building reliable systems.

Review and approve AP transactions, vendor payments, and billing entries prior to processing serving as the nal checkpoint before submission. Oversee daily revenue reconciliation, AR tracking, and collections follow-up to ensure accuracy and timeliness. Perform and review bank and account reconciliations identify and resolve discrepancies before close. Support payroll processing and ensure compliance with applicable deadlines and documentation requirements. Own and maintain office SOPs, ensuring all team members are trained, following documented procedures, and held accountable to standards.

Serve as the primary point of contact for vendor communications, office supply management, and day-to-day administrative operations. Monitor and manage shared communication queues email, inbox workows to ensure timely and accurate responses. Directly supervise Office Accounting Assistants, providing daily direction, workow oversight, and quality review of completed work. Conduct regular check-ins and performance feedback escalate concerns to the Business Director with documentation.

Support on-boarding and training of new office and accounting staff. Prepare and submit internal reports on AR aging, expense summaries, and reconciliation status on a dened cadence. Coordinate with eld operations on billing accuracy, work order documentation, and job cost support. Flag anomalies, errors, or process gaps to the Business Director proactively with a recommended solution.

Benefits include growth track with advancement opportunities, paid training and professional d

• 3+ yrs of accounting and office exp.
• 1+ yr of lead, senior or supervisory exp.
• Strong ARAR knowledge.
• Comfortable owning reconciliation and close processes.
• Proficient in Quick Books.