Accounting Assistant

Job Details Level: Entry

- Job Location:

Hayward Area Recreation District, Hayward, CA 94541 - Position Type:
Hourly
- Salary Range: $23.84 - $32.20 per hour

- Work Schedule:

Mondays
- Fridays, Up to 18 hours per week
- Typical

Work hours:

Between 8:00AM - 5:00PM
- Part-Time, Year-Round, Hourly, Non-Exempt Position

- Work Location:

District Office, 1099 E St. Hayward, CA
- Not to exceed 960 hours per fiscal year (July 1 - June 30).

The Hayward Area Recreation and Park District has an excellent opportunity to join our Accounting Team as an Accounting Assistant. The ideal candidate is a team player, self-starter, and takes a proactive, solutions-oriented approach in supporting the day-to-day department operations.

Applications will be reviewed as they are received. This posting may close at any time.

Under general supervision, performs clerical accounting work; maintains a variety of statistical records and prepares related reports; and performs related work as required.

Work involves responsibility for performing varied and complex assignments that require an understanding of bookkeeping and governmental accounting methods and procedures. Accounting Assistants are responsible for a major transaction area of the Finance Division or for the maintenance of a subsidiary accounting system of a department or division. Work is performed with considerable independence within the framework of regulations, policies, and procedures governing the recording and reporting of financial transactions.

Incumbents may not perform all duties. Duties include but are not limited to the following:

• Verifies claims, warrants, deposit slips, computer source documents, and other records for arithmetical accuracy, consistency, and budget classifications, requiring application of established coding and record keeping practices. May be required to prepare journal entry corrections.
• Audits invoices and extensions, adds encumbrances, computes discounts and holdbacks, and verifies invoices.
• Assembles, sorts, tabulates, codes, and files fiscal and statistical data; makes arithmetical calculations and verifies totals and extensions; performs computer data entry or maintains manual records to post, adjust, and balance accounts; allocates funds to correct accounts according to established procedure; balances and reconciles accounts.
• Collects and accounts for money; issues vouchers and receipts; maintains petty cash, operates a cash register, and prepares deposits as assigned.
• May confer with vendors, contractors, and/or the general public relative to issuing warrants, invoice-related questions, and tax ordinances; reviews applications and computes fees; follows up with appropriate applications and records changes.
• Prepares and otherwise processes various bills and invoices; prepares entries, tabulations, standard forms, and routine documents according to specific instructions; maintains related files; operates data terminals, calculators, and other standard office equipment as required.
• Responds to inquiries in person or by phone, providing explanation of established procedures and work unit policies; issues routine correspondence to vendors, businesses, or the public, according to established procedure, including routine collection correspondence.
• As required, contacts financial institutions, vendors, businesses, the public, or other agencies to verify or obtain routine information regarding City financial activity.
• Assists others involved in related activities.

The work environment characteristics described here are representative of those an employee encounters while performing the essential duties and responsibilities of this position. Essentially all of the employee’s working hours are spent in an office. Most work assignments involve a high degree of concentration. There may be some light to moderate physical work in the handling of supplies, files, computer equipment, etc.

When assigned to the public counter, the employee experiences numerous interruptions from the public and others.

The physical demands described here are…