Accounts Receivable & Inventory Billing Specialist

Description

The Accounts Receivable & Inventory Billing Specialist supports the Finance and Operations teams by managing timely and accurate customer billing, payment processing, and invoicing related to material, equipment, and inventory usage on projects. This role requires high attention to detail, strong communication skills, and the ability to work effectively in a fast-paced environment.

• Prepare, verify, and send customer invoices.
• Monitor aging reports and follow up on overdue accounts.
• Process customer payments (check, ACH, credit card) and record transactions.
• Reconcile AR activity and resolve discrepancies.
• Maintain organized customer account files and documentation.
• Coordinate with project managers and operations staff to ensure billing accuracy.
• Assist with month-end closing activities.

• Create and process invoices for inventory/storage.
• Review project documentation to ensure billable materials and equipment are captured.
• Collaborate with warehouse and operations teams to confirm usage and billing quantities.
• Reconcile inventory billing data with job costing, purchase orders, and usage logs.
• Identify and resolve discrepancies in quantities, pricing, or project charges.
• Maintain clear documentation of inventory-related billing activity for audits or internal review.

• 2+ years of experience in accounts receivable, billing, or related finance roles.
• Experience with job-costing, billing for materials, or inventory-related invoicing preferred.
• Proficiency with Quick Books or similar.
• Strong Excel and data-entry skills.
• Excellent communication and customer service abilities.
• Highly organized and detail-oriented, able to handle multiple priorities.
• Experience in logistics, rigging, construction, or transportation industries is a plus.

• Full-time, on-site position (Hayward, CA).
• Compensation based on experience.
• Benefits include medical coverage, paid time off, and retirement plans.