Billing Clerk

Description We are looking for a detail-oriented Billing Clerk to join a construction-focused team in Hayward, California. This Long-term Contract position supports the accounting function through accurate project invoicing, documentation tracking, and timely follow-up on outstanding billing items. The ideal candidate brings hands-on construction billing experience, works well in a deadline-driven setting, and can manage multiple priorities while maintaining strong accuracy.

Responsibilities:

- Create and process project invoices while reviewing billing details for accuracy, completeness, and alignment with contract terms.

- Record schedules of values, change orders, and related project billing data within the contract accounting system.

- Submit owner and subcontractor billing packages through platforms such as Textura, GCPay, Clearstory, or comparable payment portals.

- Assemble and maintain required billing support documents, including payment applications, lien waivers, sworn statements, and other compliance materials.

- Investigate billing variances, make necessary corrections, and coordinate with internal teams to resolve discrepancies quickly.

- Communicate with project managers and estimators to obtain missing information and ensure invoices are finalized before month-end deadlines.

- Post customer billing activity into Sage 300 and keep digital records organized for audit readiness and ongoing account review.

- Monitor retainage, completed project balances, and unpaid invoices while assisting with collection follow-up and payment status tracking.

- Contribute to month-end accounting tasks and provide occasional administrative or front desk support as business needs require. Requirements - At least 2 years of experience working in the construction industry, with direct exposure to billing activities.

- Proven background in construction invoicing, payment applications, and contract-related billing processes.

- Familiarity with Sage 300 is preferred.

- Experience using Textura, GCPay, Clearstory, or similar billing and payment platforms is an advantage.

- Strong proficiency in Microsoft Office, particularly Excel, Outlook, and Word.

- High level of accuracy in data entry, document preparation, and financial record maintenance.

- Effective communication, organization, and time management skills with the ability to handle competing deadlines in a fast-paced environment.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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